Virtual CRC Event
Medpace
Google Cloud Platform
Conference and Event Producer
Anchor QEA
full-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteSalary
💰 $90,300 - $101,300 per year
Job Level
SeniorLead
About the role
- Develop and execute a comprehensive conference and event strategy that aligns with Anchor QEA’s Strategic Plan, brand, business objectives, and industry-leadership goals.
- Own the end-to-end planning and execution of all conferences, client workshops, and corporate events, ensuring seamless alignment with company priorities and industry presence.
- Create and manage detailed event timelines, budgets, and logistics , proactively mitigating risks and ensuring maximum ROI.
- Lead all event logistics , from venue selection, contract negotiation, and vendor coordination to on-site setup, staffing, and post-event debriefs.
- Handle every detail of event execution , including registration management, travel coordination, audiovisual needs, catering, branding elements, and attendee engagement.
- Drive cross-functional collaboration , effectively communicating event strategy, facilitating kick-off meetings, and leading post-event evaluations.
- Manage extensive communication across multiple teams, stakeholders, and vendors , ensuring alignment, timely updates, and seamless coordination for all events.
- Source, negotiate, and manage vendor and supplier relationships , ensuring quality, cost efficiency, and seamless event execution.
- Personally manage on-site execution , overseeing setup, troubleshooting issues, and ensuring a high-quality attendee experience.
- Ensure branding and messaging consistency across all event-related materials, presentations, and digital or print collateral.
- Track, reconcile, and report financials for all events, including setting up the correct project numbers, tracking expenses with accounting, ensuring all involved parties have accurate financial details, and conducting monthly budget-to-actual reconciliations.
- Monitor and report event performance , tracking key metrics, generating reports, and providing insights for continuous improvement.
- Stay ahead of industry trends and innovative event solutions , optimizing event impact, engagement, and operational efficiency.
- Exhibit exceptional attention to detail, adaptability, and problem-solving skills in a fast-paced, deadline-driven environment.
- Provide regular progress reports and maintain thorough documentation of all event-related activities, ensuring clear visibility into budget management and event execution.
Requirements
- 10+ years of professional experience in marketing with a minimum of 5 years of experience leading corporate conferences and events
- Bachelor’s degree required in a related field
- Proven ability to develop and implement event strategies that align with business objectives and enhance industry leadership.
- Strong organizational skills with the ability to manage multiple events simultaneously, create detailed timelines, and ensure flawless execution.
- 5+ years of experience in budget development, cost tracking, and financial reconciliation to maximize ROI for events
- Strong written and verbal communication skills to engage diverse audiences, facilitate cross-functional coordination, and maintain branding consistency
- Experience collaborating with internal teams, external partners, and high-level stakeholders
- Experience in a fast-paced, deadline-driven environment effectively managing shifting priorities and unexpected challenges
- AEC experience preferred
- If you are a results-oriented, detail-driven events coordinator with a passion for organizing and managing event timelines and logistics, we invite you to bring your expertise to Anchor QEA.
