Anchor QEA

Conference and Event Producer

Anchor QEA

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $90,300 - $101,300 per year

Job Level

SeniorLead

About the role

  • Develop and execute a comprehensive conference and event strategy that aligns with Anchor QEA’s Strategic Plan, brand, business objectives, and industry-leadership goals.
  • Own the end-to-end planning and execution of all conferences, client workshops, and corporate events, ensuring seamless alignment with company priorities and industry presence.
  • Create and manage detailed event timelines, budgets, and logistics , proactively mitigating risks and ensuring maximum ROI.
  • Lead all event logistics , from venue selection, contract negotiation, and vendor coordination to on-site setup, staffing, and post-event debriefs.
  • Handle every detail of event execution , including registration management, travel coordination, audiovisual needs, catering, branding elements, and attendee engagement.
  • Drive cross-functional collaboration , effectively communicating event strategy, facilitating kick-off meetings, and leading post-event evaluations.
  • Manage extensive communication across multiple teams, stakeholders, and vendors , ensuring alignment, timely updates, and seamless coordination for all events.
  • Source, negotiate, and manage vendor and supplier relationships , ensuring quality, cost efficiency, and seamless event execution.
  • Personally manage on-site execution , overseeing setup, troubleshooting issues, and ensuring a high-quality attendee experience.
  • Ensure branding and messaging consistency across all event-related materials, presentations, and digital or print collateral.
  • Track, reconcile, and report financials for all events, including setting up the correct project numbers, tracking expenses with accounting, ensuring all involved parties have accurate financial details, and conducting monthly budget-to-actual reconciliations.
  • Monitor and report event performance , tracking key metrics, generating reports, and providing insights for continuous improvement.
  • Stay ahead of industry trends and innovative event solutions , optimizing event impact, engagement, and operational efficiency.
  • Exhibit exceptional attention to detail, adaptability, and problem-solving skills in a fast-paced, deadline-driven environment.
  • Provide regular progress reports and maintain thorough documentation of all event-related activities, ensuring clear visibility into budget management and event execution.

Requirements

  • 10+ years of professional experience in marketing with a minimum of 5 years of experience leading corporate conferences and events
  • Bachelor’s degree required in a related field
  • Proven ability to develop and implement event strategies that align with business objectives and enhance industry leadership.
  • Strong organizational skills with the ability to manage multiple events simultaneously, create detailed timelines, and ensure flawless execution.
  • 5+ years of experience in budget development, cost tracking, and financial reconciliation to maximize ROI for events
  • Strong written and verbal communication skills to engage diverse audiences, facilitate cross-functional coordination, and maintain branding consistency
  • Experience collaborating with internal teams, external partners, and high-level stakeholders
  • Experience in a fast-paced, deadline-driven environment effectively managing shifting priorities and unexpected challenges
  • AEC experience preferred
  • If you are a results-oriented, detail-driven events coordinator with a passion for organizing and managing event timelines and logistics, we invite you to bring your expertise to Anchor QEA.