Ampa - Legal & Professional Services

Legal Assistant

Ampa - Legal & Professional Services

full-time

Posted on:

Location Type: Hybrid

Location: Birmingham • 🇬🇧 United Kingdom

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Job Level

Junior

About the role

  • providing an effective organisational and administrative support service to a busy team of fee earners who act for large PLC developer clients
  • taking jobs in order of priority and takes responsibility for the Axxia action list (training will be provided on these systems)
  • producing accurate documents and overseeing the case management system to process and progress cases
  • preparing the sale pack relating to a part-exchange
  • carrying out post completion administration and assisting the Conveyancing Executives with any overflow of exchange or completion paperwork
  • assisting with SDLT and Registration Process for the part-exchange transactions.
  • obtaining Data Room login details from IT and send to buyers solicitors
  • assisting with the processing of land registry forms and other legal documentation
  • opening and closing electronic and paper files and conducting searches
  • assisting with the issue of contract packs to solicitors
  • attending to clients and other solicitors on the telephone, taking messages and assisting generally with the conveyancing process
  • assisting with monthly billing and other related financial administration
  • processing incoming and outgoing post and arranging couriers
  • photocopying, scanning, faxing, printing, filing and collating documentation in relation to contracts, leases and transfers; archiving, storage and retrieval of documentation (electronic and paper versions)
  • ***This is not meant to be an exhaustive list of duties. The need for flexibility, shared accountability and team working is required. The Legal Assistant is expected to carry out other related duties that are within their skills and abilities whenever reasonably instructed.***

Requirements

  • - ideally 6 month’s legal secretarial or office administrative experience gained with a real estate team or from within a legal or professional services environment
  • - experience of inputting Stamp Duty Land Tax (SDLT), carrying out searches and Land Registry applications is desirable, not essential
  • - confidence with IT systems, including Microsoft Word, Excel and ideally PowerPoint
  • **Key competencies you will need: **
  • - fast and accurate keyboard skills with good attention to detail and accuracy
  • - the ability to work well in a team and develop good working relationships with colleagues and clients
  • - confident interpersonal skills with the ability to liaise openly and clearly
  • - the ability to produce a high standard of work, often to tight deadlines, whilst maintaining accuracy and good attention to detail
  • - the ability to prioritise well and be able to cope with changing demands
  • - the ability to demonstrate professionalism, flexibility, initiative and self confidence
  • **About you- you will be:**
  • - highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
  • - respectful towards others and have a positive, willing and ‘can do’ attitude
  • - keen to learn, interested in driving your own career progression and be proactive in taking ownership of this
Benefits
  • We embrace agile working and offer a blended approach to where and how we work.****We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.****We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Solihull, Stratford upon Avon & Tunbridge Wells.****Want to find out more about our amazing benefits? ******Additional information:****Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.**Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.******Equal opportunities****Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
legal secretarial experienceoffice administrationStamp Duty Land Tax (SDLT)Land Registry applicationscase management systemdocument productionfile managementdata entrykeyboard skillsattention to detail
Soft skills
teamworkinterpersonal skillscommunicationflexibilityinitiativeprofessionalismtime managementprioritizationaccuracyenthusiasm