Ampa - Legal & Professional Services

Accounts Payable Administrator

Ampa - Legal & Professional Services

full-time

Posted on:

Location Type: Hybrid

Location: Birmingham • 🇬🇧 United Kingdom

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Job Level

Mid-LevelSenior

About the role

  • Timely and accurate invoice processing, ensuring all supplier invoices are checked, coded, approved and processed promptly to minimise overdue invoices in line with payment terms.
  • Ensuring counsel and expert invoices are processed and paid in line with client requirements.
  • Supplier query resolution, acting as first point of contact for vendor inquiries resolving issues quickly and effectively.
  • Payment scheduling, preparation and execution of supplier and expenses payment runs in line with agreed terms to maintain strong supplier relationships.
  • Review and approve accurate postings for employee expenses and company credit cards.
  • Support automation projects and P2P system improvements, including testing, feedback, and adoption of new tools.
  • Identify and suggest process enhancements to improve efficiency and accuracy, driving continuous improvement.
  • Having responsibility for the Creditors Ledger Housekeeping and any relevant archiving or data cleansing routines.
  • Adhere to company policies, financial regulations and audit requirements.
  • Acting as an advocate of the AP Policies in all instances.
  • Carrying out other ad hoc duties, as required by the AP Team Leader or Accounts Payable Manager.

Requirements

  • **Essential:**
  • - Ideally, at least three years’ experience working in a busy, high-volume accounts payable or shared service environment
  • - Understanding of general accounting processes and procedures
  • - Comfortable working with finance technology platforms and adapting to new systems quickly.
  • - Excellent attention to detail, time management skills and the ability to work independently under pressure and meet deadlines.
  • - Confident communicating effectively with suppliers, colleagues and stakeholders at all levels
  • - Adaptable and agile, with the ability to respond effectively whilst supporting change and continuous improvement
  • **Desirable:**
  • - Proficiency in Excel and other Microsoft Office applications
  • - Experience of, Medius, Aderant or similar systems
  • - Proven experience in a similar role within a law firm
  • - Experience of best practice in the P2P arena, including automation tools (e.g., Medius, Coupa, Basware) or involvement in finance transformation projects.
  • - Understanding of automated invoice processing workflows, system implementation, UAT (User Acceptance Testing), or process re-engineering.
Benefits
  • We embrace agile working and offer a blended approach to where and how we work.****We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.****We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Solihull, Stratford upon Avon and in the South East; Brighton, Chichester, Crawley, East Grinstead, Eastbourne, Lewes, Peacehaven, Seaford, Storrington, Southampton & Tunbridge Wells.**** **Additional information******Want to find more about our amazing benefits?**-------------------------------------------------------------------Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.
  • **Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.******Equal opportunities******Ampa Group is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
invoice processinggeneral accounting processespayment schedulingdata cleansingautomated invoice processing workflowssystem implementationUser Acceptance Testingprocess re-engineeringP2P best practicesfinance transformation
Soft skills
attention to detailtime managementindependent workeffective communicationadaptabilityagilityproblem-solvingcontinuous improvementstakeholder engagementissue resolution