Event Operations Coordinator

Ammortal

Event Operations Coordinator managing Ammortal’s wellness technology activations, vendors, inventory, travel, and budgets. Supporting flawless event execution and measuring ROI across a fast-paced calendar.

Posted 8/21/2026full-timeRemote • California, Colorado, Massachusetts, North Carolina, Texas, Utah • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event logistics management, including vendor relationships, budget oversight, and ROI analysis. Proficient in coordinating resources and schedules to ensure successful event execution in fast-paced environments.

Highest-signal resume keywords

Event Logistics ManagementVendor ManagementBudget ManagementROI AnalysisCustomer Service

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Budget ManagementROI AnalysisEvent LogisticsVendor ManagementScheduling

Soft Skills

Customer Service InstinctAttention to Detail

Tools & Technologies

HubspotAsanaNotionGoogle Drive

Industry Keywords

Event ManagementLogisticsOperationsMarketingHospitality

About the role

Key responsibilities & impact

Own logistics for recurring activation events, including booking vendors and venues, managing restocks, and coordinating staffing, resources, and scheduling
Build team briefs for event timelines and logistics
Create and maintain Hubspot and booking links
Coordinate installs and setup for events and partner activations
Support Events and Sales teams on site to ensure flawless execution
Manage event and marketing material inventory from tracking and deployment through reconciliation
Handle team travel logistics for all events
Keep the event calendar and driver tasks current and accurate
Research, vet, and maintain vendor relationships, including pricing, scheduling, and deliverables
Gather and confirm partner details ahead of events
Own event budget management and end-to-end ROI analysis
Capture post-event feedback and compare actual results with projections

Requirements

What you’ll need

Able to travel, including seasonal stretches of consecutive travel days
Comfortable with numbers, able to build and maintain budget and ROI analysis accurately
Background in event logistics, vendor management, or operations
Customer service instinct
Design or marketing sensibility
Experience in a fast paced, high social environment such as hospitality, or logistics
Familiarity with Hubspot, Asana, Notion, and Google Drive

Benefits

Comp & perks

80% of health, dental, and vision insurance covered
15,000 equity options vesting over 4 years with a 1 year cliff
Unlimited paid time off
Remote work
Travel 1-3 times per month depending on event seasonality
Opportunities to grow into leadership