Administrative Coordinator

Amgen

Administrative Coordinator managing executive calendars and logistics for a global leadership team at Amgen. Ensuring effective use of time and supporting various events and initiatives.

Posted 6/6/2026full-timeRemote • California, Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $69,641 - $94,220 per yearWebsite

About the role

Key responsibilities & impact

Proactively manage complex executive calendars and competing priorities across multiple global time zones, ensuring strategic alignment of schedules and effective use of executive time.
Anticipate needs, scheduling conflicts, and independently identify solutions through collaboration with cross-functional stakeholders, executives, and administrative partners.
Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely preparation and submission of expense reports while ensuring compliance with company policies and procedures.
Support congresses, conferences, and key business meetings by managing registrations, travel, accommodations, ground transportation, meeting logistics, and on-site coordination as needed.
Lead logistical meeting preparation activities, including securing appropriate venue, coordinating catering, audiovisual requirements, conference room setup, and facilities requests.
Manage operational processes such as purchase orders, invoice processing, vendor coordination, mailings, and courier services.
Maintain department distribution lists, organizational charts, and key stakeholder contacts, while developing a strong understanding of organizational priorities and cross-functional partnerships.
Capture action items, track follow-up activities, and help drive accountability to ensure timely completion of commitments.
Coordinate and support special projects, leadership summits, off-site meetings, team-building activities, onboarding initiatives, and other departmental events.
Provide backup support to administrative colleagues and contribute to a collaborative, high-performing team environment.
Identify opportunities to improve administrative processes, enhance team effectiveness, and support a culture of continuous improvement.

Requirements

What you’ll need

Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience
Minimum of 5 years of experience supporting senior leaders in a fast-paced, highly matrixed organization
Exceptional verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels of the organization
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word
Experience utilizing SAP, MyBuy, Concur, Microsoft Teams, WebEx, SharePoint, Microsoft Copilot, and other AI-enabled productivity tools
Experience within the biopharmaceutical, healthcare, or life sciences industry
Demonstrated discretion and professionalism in handling confidential and sensitive information
Strong interpersonal skills with the ability to foster collaboration, build trusted relationships, and maintain composure under pressure.

Benefits

Comp & perks

A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions
Group medical, dental and vision coverage
Life and disability insurance
Flexible spending accounts
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models where possible.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative experiencecalendar managementtravel coordinationexpense reportinglogistical meeting preparationoperational processesaction item trackingproject coordinationcontinuous improvement

Soft Skills

communication skillsinterpersonal skillscollaborationdiscretionprofessionalismrelationship buildingcomposure under pressureproblem-solvingaccountability

Certifications

Associate’s degreeHigh school diplomaGED