Amgen

Administrative Assistant

Amgen

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $71,347 - $92,501 per year

About the role

  • Managing calendars and scheduling meetings (Outlook) including across multiple time zones
  • Managing multiple governance calendars and scheduling meetings.
  • Working with Directors and Executive Directors to finalize agendas and invitees.
  • Managing calendars for 3 Executive Directors and 3 Directors as needed.
  • Tracking software licenses for the IPA organization and managing PO’s as needed.
  • Help coordinate annual Face to Face organization meetings
  • Coordinate functional processes such as invoicing & purchase orders
  • Coordinate local and international travel arrangements & preparing expense reports
  • Maintaining department email distribution lists
  • Timely Registration for conferences, congresses, seminars, and internal meetings
  • Provide backup support to additional department admins

Requirements

  • Associate’s degree and 2 years of relevant experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of relevant experience
  • Helpful, can-do attitude with a solution-oriented approach
  • Experienced and proficient with all current Amgen technologies and platforms
  • Excellent written, verbal and presentation skills in communicating key business and critical information
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Exceptional at managing multiple calendars including coordination across multiple time zones
  • Ability to prioritize projects of greater urgency and importance
  • Bachelor’s degree
Benefits
  • A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions
  • group medical, dental and vision coverage
  • life and disability insurance
  • flexible spending accounts
  • A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
  • Stock-based long-term incentives
  • Award-winning time-off plans
  • Flexible work models where possible.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementscheduling meetingstracking software licensesinvoicingpurchase orderstravel arrangementsexpense reportsregistration for conferencesadministrative support
Soft Skills
solution-oriented approachexcellent written communicationexcellent verbal communicationpresentation skillsability to liaiseeffective communicationprioritizationcan-do attitudemanaging multiple tasks
Certifications
Associate’s degreeBachelor’s degreeGED