Senior Administrative Assistant

Ameriprise Financial Services, LLC

Senior Administrative Assistant managing executive tasks for Seligman Investments in New York. Involves facilitating meetings and communications for senior team members and managing administrative operations.

Posted 5/7/2026full-timeNew York City • New York • 🇺🇸 United StatesSenior💰 $80,000 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

Manage Calendar/meetings/calls for senior members of the Seligman NYC team.
Organize/prioritize incoming requests to ensure calendars are utilized efficiently.
Plan and execute meetings both internal and external.
Receive incoming investors for in person in office meetings.
Travel and Expense Management – arrange travel and process expenses.
Manage email Distributions for prospective and Existing LP’s across hedge funds.
Leverage CRM software for meeting notes and pipelines.

Requirements

What you’ll need

3-7 years of executive administrative assistant experience.
Prior experience working at a Financial Services firm.
Proficient with Microsoft Office – Outlook/Teams/PowerPoint/Excel/Word).
Strong written and verbal communication skills.
Flexibility to adapt to changing priorities and schedules.
Generally proactive, resourceful and solution-oriented mindset.
Preferred: Experience gained within a hedge fund, private equity firm, or comparable alternative investment environment.
Experience using a CRM system.
Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States.

Benefits

Comp & perks

Health insurance
401(k)
Vacation time
Sick time
Health, dental and life insurances

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive administrative assistant experiencetravel managementexpense managementCRM software proficiencyMicrosoft OfficeOutlookTeamsPowerPointExcelWord

Soft Skills

strong written communicationstrong verbal communicationflexibilityproactive mindsetresourceful mindsetsolution-oriented mindset