Administrative Support Specialist

AMERICAN SYSTEMS

. Provide administrative and coordination support to the NISSC 3 Program , with a primary focus on program management activities, documentation, and meeting coordination.

Posted 3/31/2026full-timeColorado Springs • Colorado • 🇺🇸 United StatesJunior💰 $47,300 - $54,919 per yearWebsite

Tech Stack

Tools & technologies

TypeScript

About the role

Key responsibilities & impact

Provide administrative and coordination support to the NISSC 3 Program , with a primary focus on program management activities, documentation, and meeting coordination.
Coordinate and schedule meetings for program leadership and cross functional teams.
Prepare draft agendas and supporting materials for meetings, reviews, and working sessions.
Record, finalize, and distribute meeting minutes in a timely manner.
Track action items through completion, maintaining logs and status.
Maintain program records, reports, and documentation in accordance with program and customer requirements.
Monitor program deliverables and assist with data collection, data management, and production of status reports.
Prepare, format, and manage program correspondence, including memos, reports, presentations, and tracking documentation.
Archive documentation and artifacts in a timely and organized manner within designated repositories.
Verify the integrity and accuracy of data and documentation to meet compliance and audit requirements.
Support logistics coordination for meetings, reviews, and other program events, including room scheduling, teleconferencing, and visit coordination as required.
Work in close coordination with the EDLM UDLM manager to support Emergency and Urgent Depot Level Maintenance related administrative and reporting activities.
Assist program leadership in maintaining calendars, milestones, and tracking tools to ensure timely execution of program tasks.

Requirements

What you’ll need

In depth knowledge of administrative processes in a professional office or program environment.
Proficiency with standard office and collaboration software tools used for:
Data management and tracking
Document preparation and configuration
Meeting coordination, scheduling, and conferencing
Demonstrated ability to manage and organize detailed records and reports with strong attention to accuracy and compliance standards.
Strong written and verbal communication skills, including the ability to:
Prepare agendas, meeting minutes, and formal correspondence
Communicate clearly with program staff, leadership, and stakeholders
Experience with project or task tracking, status reporting, and basic logistics coordination
Preferred: BA BS degree in a related field
Alternative: High School Diploma plus 6 additional years of relevant experience in lieu of degree
Minimum Clearance to Start: Secret
Additional Requirement: Eligibility to obtain TS SCI

Benefits

Comp & perks

healthcare benefits
paid leave
retirement plans
insurance programs
education and training assistance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data managementdocument preparationmeeting coordinationschedulingstatus reportinglogistics coordinationrecord managementcompliance standardsattention to accuracy

Soft Skills

strong written communicationstrong verbal communicationorganizational skillsattention to detailability to manage detailed records

Certifications

Secret clearanceTS SCI eligibility