Payroll Specialist

American Society of Crime Laboratory Directors (ASCLD)

Payroll Specialist processing payroll for Canadian and US employees, ensuring compliance with labor laws and tax regulations. Collaborating with HR and Finance teams for seamless payroll operations.

Posted 5/26/2026full-timeRemote • 🇨🇦 CanadaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage and process payroll for our growing workforce across multiple business entities in both Canada and the United States.
Accurately process semi-month or bi-weekly payrolls for employees in both the Canada and the US, ensuring compliance with provincial, federal, state, city and local legislations within ADP.
Ensure timely delivery of payroll services to over 650 employees.
Administer payroll for multiple entities within the organization, including calculating wages, overtime, bonuses, and deductions.
Ensure compliance with applicable labor laws, tax regulations, and payroll standards in Canada and the US.
Perform payroll related reconciliations and audits.
Prepare and submit payroll tax filings, including T4s, T4As, RL1, T2200s, W2s, W2-Cs, 1095-C and 5500s.
Monitor updates to tax laws and labor standards in both countries, making adjustments as necessary.
Address and resolve payroll and benefit related inquiries from employees, such as pay discrepancies, tax withholdings, and benefit deductions.
Educate employees on payroll processes and policies.
Maintain payroll systems and databases, ensuring accuracy and security of employee data.
Collaborate with IT and HR teams to implement system upgrades or integrations as needed.
Work closely with HR, Finance, and Accounting teams to ensure seamless payroll operations and reporting.
Assist in audits related to payroll and benefits.
Identify inefficiencies in payroll processes and implement improvements to enhance accuracy and efficiency.
Develop and document payroll procedures and best practices.

Requirements

What you’ll need

Diploma or degree in Accounting, Finance, Human Resources, or a related field.
5+ years of payroll experience, preferably in a multi-entity, cross-border environment.
Strong knowledge of Canadian and US payroll legislation and regulations.
Experience working with a payroll service provider (e.g., ADP, Ceridian, or Paylocity).
High attention to detail and excellent organizational skills.
Strong problem-solving abilities and confidentiality in handling both personal and time sensitive information pertaining to payroll and benefits.
Ability to multitask and prioritize diverse workloads
Proficiency in Microsoft Excel and familiarity with accounting systems
Canadian or US professional payroll designations are an asset
Bilingualism is an asset

Benefits

Comp & perks

Comprehensive benefits offering

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingpayroll reconciliationpayroll auditstax filingswage calculationovertime calculationbonus calculationdeduction calculationmulti-entity payrollcross-border payroll

Soft Skills

attention to detailorganizational skillsproblem-solvingconfidentialitymultitaskingprioritizationcommunicationemployee educationcollaborationprocess improvement

Certifications

Canadian payroll designationUS payroll designation