Ensure accurate processing and recording of the organization’s payroll
Provide timely and accurate financial information
Participate in daily data entry Payroll processing
Ensure employee payroll records are updated and maintained
Provide information and assistance to all APA employees, 3rd party payroll vendor, and regulatory agencies concerning all aspects of payroll
Prepare and process APA’s bi-weekly payroll
Review timesheets for compliance with APA’s policy and FLSA
Ensure all changes made by Human Resource business partners flow into the appropriate payroll period
Process requests for bonus and other supplemental payments
Ensure accuracy of the bi-weekly payroll prior to processing
Prepare payroll Journal entries and upload to accounting system
Reconcile all general ledger payroll accounts monthly and resolve discrepancies
Ensure new hires, terminations, rehires, promotions are accurately entered in the system
Maintain employee payroll & timesheet records
Manage employee PTO plan balances to ensure accuracy of time usage and accruals
Process all garnishment and other special payroll deductions
Administer and maintain employee benefit programs/services
Communicate timely to all APA staff any important announcements concerning payroll
Ensure timely and accurate quarterly/annual federal and multi-state tax filings by vendor
Ensure any changes to SUI or any other tax rate is communicated to 3rd party payroll vendor timely
Process accurate and timely year-end reporting
Act as liaison to 3rd party payroll vendor
Assist as needed for audit/tax requests, research, and other ad hoc projects

Requirements

Bachelors in Business Administration, or Bachelors in another business discipline
6+ years of progressive experience in accounting office
3-5 years directly working with an automated payroll system
Must demonstrate effective communication and writing skills
Excellent problem solving/judgment skills
High level of attention to detail and accuracy
Ability to maintain confidentiality and exercise extreme discretion
Preferred: CPP (Certified Payroll Professional certification) or FPC (Fundamental Payroll Certification)
Experience with UltiPro preferred
Experience with accounting software (Business Central) useful
Knowledge of MS Office including Excel and Word

Benefits

Remote Work/Flexible Scheduling
401(k) option with employer match of up to 4%
Medical, dental, and vision insurance options
Outpatient mental health benefit
Paid personal/vacation time plus 12 paid holidays
Family/Medical Leave
Tuition assistance
Employee Assistance Program (EAP)
Short- and long-term disability insurance

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

payroll processingdata entryfinancial reportinggeneral ledger reconciliationjournal entriestax filingsemployee benefit administrationgarnishment processingtimesheet compliancePTO management

Soft Skills

effective communicationproblem solvingattention to detailconfidentialitydiscretionwriting skillsjudgmentorganizational skillsinterpersonal skillstimeliness

Certifications

Certified Payroll Professional (CPP)Fundamental Payroll Certification (FPC)