Provide pre-award proposal support, including review of solicitation requirements, preparation of agreement documentation, coordination with proposal, legal, and program teams.
Negotiate, execute, and administer post-award agreements, including drafting, issuing, modifying, and managing agreements in accordance with all contractual, regulatory, and organizational standards.
Perform and lead negotiations, including aspects related to pricing, terms and conditions, flow downs, and risk mitigation, exercising independent judgement and determining when escalation is necessary.
Advise internal stakeholders on contractual and compliance matters, exercise independent judgement in identifying risks, recommending solutions, and determining when escalation is necessary.
Act as a bridge between pre-award and post-award activities, ensuring continuity, accuracy, and alignment throughout the agreement lifecycle.
Work collaboratively with finance, legal, and program staff to ensure integrated and compliant outcomes.
Serve as a subject matter expert to staff during the preparation, monitoring, and administration of agreements, and assist with proposal documentation related to partners, including consultants, subcontractors, and subrecipients.
Support client services and program offices by providing guidance for the development of well-defined statements of work.
Excel in work prioritization and time management to meet the demands of a fast-paced environment. The ideal candidate will value the significance of their contributions to both the program office and the expectations of external clients.
Advance supplier diversity and Federal expectations for set-aside subcontracting.
Administer the SBA’s eSRS.gov reporting system and FFATA reporting to FSRS.gov.
Contribute to the design, testing, and refinement of procurement and subcontracting processes as the organization implements a new ERP system.
Provide subject matter input regarding system workflows, data elements, controls, and reporting requirements, focusing on flexibility, usability, and scalability.
Adapt to changing policies, systems, and organizational structures, and support change management initiatives across teams.

Requirements

Bachelor's degree and/or other relevant certifications with commensurate experience.
A minimum of 5 years of progressively complex and relevant contracts and grants work experience.
Substantial knowledge of federal and client contracting regulations and policies.
Demonstrated experience supporting both proposal (pre‑award) and subcontract (post‑award) functions, including subcontract negotiations involving pricing and terms and conditions.
Knowledgeable and experienced in compliance audits for moderately to highly complex procurements, ensuring adherence to client and prime contract requirements, Federal Acquisition Regulations (FAR), OMB’s Uniform Guidance, client and prime contract requirements, obligations to cognizant audit agencies, and AIR policies.
Experience with system implementations, process redesign, and continuous improvement initiatives, preferably with ERP systems.

Benefits

AIR’s Total Rewards Program designed to reward staff competitively and motivate them.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

contract negotiationproposal preparationagreement administrationcompliance auditsprocurement processessubcontract managementrisk mitigationprocess redesigncontinuous improvementsystem implementation

Soft skills

independent judgementwork prioritizationtime managementcollaborationadvisory skillscommunicationproblem-solvingadaptabilityleadershipstakeholder engagement

Certifications

Bachelor's degreerelevant certifications