
Personal Assistant – CEO
American Crane and Equipment Corporation
full-time
Posted on:
Location Type: Office
Location: Douglassville • Pennsylvania • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage the CEO’s full calendars and inboxes, integrating professional, personal, and family commitments.
- Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities.
- Triage incoming messages, flag urgent needs, and draft correspondence as appropriate.
- Serve as a liaison between the CEO’s household, business teams, and external partners.
- Maintain strict confidentiality in all communications.
- Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties.
- Manage contractors and service providers to ensure timely and high-quality work.
- Track budgets, expenses, and documentation related to property operations and renovations.
- Ensure properties are maintained to the CEO’s high standards and that all logistics run smoothly.
- Coordinate personal errands and schedule.
- Support family logistics, including travel, events, and daily needs.
- Manage pet care and related scheduling as required.
- Handle all personal matters with professionalism, discretion, and a proactive mindset.
- Assist with special projects across the CEO’s businesses and ventures.
- Coordinate with virtual assistants and contractors to ensure quality and consistency.
- Track deliverables, maintain documentation, and ensure smooth execution across all projects.
- Plan and coordinate personal and small professional events.
- Manage guest coordination, vendors, and logistics to ensure flawless execution.
- Create experiences that reflect the CEO’s vision and personal style.
Requirements
- Proven experience supporting a senior executive, entrepreneur, or family office
- Strong organizational, communication, and project management skills
- Skilled in managing contractors, vendors, and remote support teams
- Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools
- Exceptional emotional intelligence, intuition, and professionalism
- Absolute discretion and trustworthiness in handling sensitive information
- Calm under pressure and energized by problem-solving
- Detail-oriented and driven by excellence
- Anticipates needs before they arise and takes initiative to resolve issues
- Thrives in a fast-paced, dynamic environment with evolving priorities
- Service-oriented with a genuine desire to make life easier for others
Benefits
- Competitive starting yearly salary | based on skills, experience, and industry compensation data
- Comprehensive medical, vision, dental, and life insurance
- Wellness plan
- Tuition reimbursement
- Generous paid time off
- 401K retirement plan
- Holidays – paid time off
- Overtime opportunities & more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementbudget trackingschedulingvendor managementproperty operationsevent planningcorrespondence draftinglogistics coordinationcontractor managementdocumentation maintenance
Soft skills
organizational skillscommunication skillsemotional intelligenceprofessionalismdiscretionproblem-solvingdetail-orientedinitiativeservice-orientedcalm under pressure