Administrative Assistant
American College of Cardiology
full-time
Posted on:
Location Type: Remote
Location: Florida • United States
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Salary
💰 $55,000 - $60,000 per year
About the role
- Coordinates inquiries and responses to requests for appointments and meetings.
- Maintains and updates team members’ calendars
- Secures travel reservations, including airfare and hotel accommodations and other needs as requested.
- Manage expense reimbursement and invoice processing, including review, process, coding and filing.
- Handle routine correspondence, special projects and telephone inquiries for the consulting unit.
- Support the management of invoices, expense reports, contract maintenance, and other general correspondence for currently active contractors under the supervision of the Executive Vice President, Consulting.
- Coordinates unit social and business activities and assist with overall logistics functions, including managing office supplies for the business unit.
- Support Executive Assistant, Consulting with compiling and providing supporting materials for MedAxiom and other official meetings that involve the Consulting team, including creating reports and PowerPoint presentations.
- Assist the consulting team staff with special projects as needed -- involving, but not limited to, simple data analysis and report preparation, internet research, database maintenance, table and chart creation.
Requirements
- High school diploma or GED.
- 3 plus years of professional administrative experience, ideally supporting executives, executive office and/or board of organizations
- Experience managing and supporting multiple dynamic schedules
- Strong written and oral communication skills, with high degree of interpersonal skills
- Excellent organizational skills, with keen attention to detail
- Able to independently judge situations and requests and act accordingly
- Able to handle multiple tasks with shifting priorities and meet deadlines
- Possesses strong computer skills (Microsoft Word, Power Point, Excel and SharePoint)
- Occasional travel
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data analysisreport preparationcalendar managementexpense reimbursementinvoice processingtravel reservationscorrespondence handlinglogistics managementdatabase maintenancetable and chart creation
Soft Skills
communication skillsinterpersonal skillsorganizational skillsattention to detailindependent judgmentmultitaskingtime managementadaptabilityproblem-solvingteam support
Certifications
high school diplomaGED