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Administrative Assistant
AmerescoAdministrative Assistant supporting Project Managers and coordinating operations for the Federal O&M Team at Ameresco. Involves daily task execution, procurement support, and reporting responsibilities.
About the role
Key responsibilities & impact- Assist Project Managers and the O&M team in executing daily service tasks and work orders
- Collaborate with Project Coordinators and Project Managers to monitor project statuses and address delays or operational issues
- Attend and document weekly project and O&M meetings
- Prepare and process purchase requisitions, track approvals, and coordinate with procurement and Project Managers
- Prepare and submit monthly, quarterly, and annual reports related to service performance, project metrics, and operational trends
- Track and analyze service data to support compliance, performance guarantees, and continuous improvement initiatives
- Perform general administrative tasks including document preparation, data entry, file management, and records organization
Requirements
What you’ll need- Bachelor’s degree required or equivalent experience
- Minimum of five (5) years of administrative support experience in a service, facilities, or similar environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with MS Access and basic photo/editing software is a plus
- Experience with Computerized Maintenance Management Systems (CMMS)
- Strong organizational and multitasking skills with the ability to meet deadlines
- Excellent verbal, written, and interpersonal communication skills
- Ability to review and handle confidential U.S. security information
Benefits
Comp & perks- health insurance
- retirement plans
- paid time off
- performance incentives
- bonuses
- commissions
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportdata entrydocument preparationfile managementreport preparationservice data analysisperformance metrics trackingcompliance supportpurchase requisition processingproject status monitoring
Soft Skills
organizational skillsmultitaskingdeadline managementverbal communicationwritten communicationinterpersonal communication
Certifications
Bachelor's degree