Ameresco

Project Administrator

Ameresco

full-time

Posted on:

Location Type: Remote

Location: Canada

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About the role

  • Provide comprehensive support to Ameresco Project Teams with monthly invoicing, scheduling, forecasting, and other project administration and financial functions.
  • Monitor and analyze project costs against approved schedules and budgets, identifying variances and supporting corrective actions as required.
  • Assist Project Teams with the development, maintenance, and updating of project financial plans and schedules throughout the project lifecycle.
  • Prepare and enter purchase orders at the request of Project Managers in accordance with company procedures.
  • Process and maintain Federal Government security documentation, including organization and individual based security requirements.
  • Identify, solicit, and coordinate contractors, vendors, and suppliers, and support the formal prequalification process to ensure capability for specific project scopes.
  • Support the preparation of tender and bid documents, including use of National Master Specification (NMS) packages where applicable.
  • Act as a point of contact to provide ongoing communication and coordination with Ameresco customers and subcontractors to support effective construction-phase execution.
  • Attend construction meetings as required and prepare and distribute meeting minutes.
  • Support inventory management and tracking of project materials.
  • Assist Project Engineers and Project Managers with construction management, commissioning activities, project close-out, and preparation of Operations & Maintenance (O&M) Manuals.
  • Provide general office and administrative support to the project and operations teams.
  • Manage electronic documents on corporate servers and project file-sharing platforms, ensuring accurate version control and record retention.
  • Perform other related duties as assigned to support successful project delivery.

Requirements

  • Diploma, certification, or demonstrated experience in Construction Management, Project Management, Business Administration, or an equivalent combination of education and experience.
  • Legally entitled to work in Canada without the need for employer sponsorship.
  • Eligibility and willingness to obtain Federal Reliability Status security clearance as a condition of employment.
  • Valid Driver’s License in good standing.
  • Highly organized, with demonstrated ability to gather, validate, analyze, and interpret quantitative data accurately and efficiently.
  • Advanced proficiency in Microsoft Office, particularly Excel and Word.
  • Experience with construction management software, such as Procore, is an asset.
  • Strong verbal and written communication skills, with the ability to communicate technical and non-technical information clearly and professionally.
  • Strong interpersonal and stakeholder coordination skills, with the ability to work effectively with internal teams, customers, and subcontractors.
  • Proven organizational and time management skills, with the ability to manage multiple priorities and competing deadlines.
  • Ability to work independently as well as collaboratively within a regionalized or distributed team environment.
  • Demonstrated flexibility and ability to adapt to changing project priorities and environments.
  • Fundamental understanding of project budgeting, cost control, scheduling, and billing practices within a construction or project delivery environment.
  • Ability to deliver work products with a high degree of accuracy, efficiency, and attention to detail.
  • Training or experience related to safety, quality, and environmental management systems, such as ISO-based programs, is considered an asset.
  • Prior experience supporting Energy Service Performance Contracts (ESPCs) is preferred.
Benefits
  • Ameresco Canada Inc. is committed to providing accommodations for applicants with disabilities.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project administrationfinancial functionscost analysisproject financial planningpurchase order processinginventory managementconstruction managementdata analysisbudgetingscheduling
Soft Skills
organizational skillscommunication skillsinterpersonal skillsstakeholder coordinationtime managementflexibilityattention to detailindependent workcollaborative workadaptability
Certifications
Diploma in Construction ManagementProject Management certificationBusiness Administration certificationFederal Reliability Status security clearanceValid Driver’s License