Amentum

Fire & Emergency Services Administrative Assistant

Amentum

full-time

Posted on:

Location Type: Hybrid

Location: United States

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About the role

  • Provide direct administrative assistance to the Fire Chief, EMC, and Fire Marshal
  • Manage calendars, schedule meetings, and organize appointments
  • Prepare agendas, reports, and materials needed for departmental activities
  • Coordinate and handle internal and external communications, including emails, memos, and other correspondence
  • Maintain files, records, and correspondence related to fire safety, emergency management programs, and Fire Marshal activities
  • Ensure compliance with applicable laws and regulations through proper documentation
  • Regularly update records and retrieve information as needed by leadership
  • Schedule, organize, and coordinate meetings for the Fire Chief, EMC, and Fire Marshal
  • Prepare meeting materials, record minutes, and track follow-up actions to ensure timely completion
  • Handle routine correspondence, emails, and phone calls professionally
  • Ensure prompt responses to inquiries, routing requests to the appropriate personnel as required
  • Communicate and disseminate information to internal and external stakeholders
  • Assist in tracking department budgets and expenditures
  • Support the procurement of supplies and equipment for the Fire Department and emergency management programs
  • Process invoices, receipts, and other financial documentation in compliance with procedures

Requirements

  • High school diploma or equivalent
  • At least 2-4 years of administrative experience, preferably in a public safety, emergency services, or related field
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other relevant software
  • Strong organizational skills with the ability to manage multiple tasks and projects simultaneously
  • Excellent verbal and written communication skills to professionally handle correspondence and documentation
  • High attention to detail and accuracy in record-keeping and report preparation
  • Ability to successfully pass contract medical requirements and maintain compliance for the duration of deployment
Benefits
  • Health insurance
  • Safety culture training
  • Quality management training
  • All employees responsible for maintaining a safe work environment
  • Customer satisfaction policy training
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative assistancerecord-keepingreport preparationbudget trackinginvoice processingfinancial documentation
Soft Skills
organizational skillscommunication skillsattention to detailability to manage multiple tasksprofessionalism
Certifications
high school diploma or equivalent