Administrative Specialist
Amentum
full-time
Posted on:
Location Type: Office
Location: United States
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Job Level
About the role
- Serve as the primary administrative and coordination point for MSC Riding Gang personnel supporting maintenance and repair activities aboard MSC vessels.
- Coordinate onboarding, travel, documentation, and crew‑list requirements for Riding Gang workers in accordance with U.S. Coast Guard and MSC regulations.
- Prepare, process, and maintain personnel records, safety certifications, background checks, and training documentation.
- Track work assignments, labor hours, and project progress for Riding Gang teams while vessels are underway or in port.
- Maintain accurate logs, reports, and administrative documentation related to Riding Gang operations, compliance, and mission support.
- Support scheduling of maintenance activities, ensuring alignment between Riding Gang supervisors, ship leadership, and Amentum management.
- Assist with procurement requests, material tracking, and logistical coordination for Riding Gang tools, equipment, and supplies.
- Ensure all administrative actions comply with MSC, Navy, Coast Guard, and Amentum standards.
- Provide regular updates to leadership regarding personnel status, operational impacts, and administrative requirements.
Requirements
- 1–3 years of experience in administrative support, maritime operations, maintenance coordination, or related fields.
- High school diploma or equivalent; additional training in administration, logistics, or maritime operations preferred.
- Must possess a valid passport and be able to travel internationally.
- Passport must be valid for at least one year beyond hire date.
- Ability to meet and maintain contract medical requirements for the duration of assignment.
- Ability to obtain and maintain facility credentials/authorization.
- Previous experience supporting MSC, maritime operations, shipboard maintenance, or Riding Gang programs preferred.
- Familiarity with U.S. Coast Guard crew‑list requirements, safety training standards, or maritime compliance preferred.
- Strong organizational, communication, and documentation skills.
- Experience working in fast‑paced, mobile, or shipboard environments preferred.
- Valid driver’s license.
- Ability to obtain country‑specific visas per the U.S. Department of State Foreign Clearance Guide.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportmaintenance coordinationlogisticsdocumentation managementpersonnel record maintenancesafety certificationsbackground checksproject trackingmaterial trackingprocurement
Soft Skills
organizational skillscommunication skillsdocumentation skills
Certifications
valid passportcontract medical requirementsfacility credentials