Executive Assistant – GTM Leadership

Ambience Healthcare

Executive Assistant supporting the CRO at Ambience, a healthcare AI company specializing in clinician-focused solutions. Managing schedules, travel, and communications for the go-to-market team.

Posted 5/12/2026full-timeRemote • 🇺🇸 United StatesSenior💰 $110,000 - $190,000 per yearWebsite

About the role

Key responsibilities & impact

Own calendar and meeting operations, travel and events logistics, information synthesis, and communications flow.
End-to-end calendar management with real judgment.
Own logistics for conferences, client meetings, and travel.
Pre-read Slack threads, Granola meeting notes, and HubSpot data to surface what matters before meetings happen.
Triage inbound messages with speed and judgment.
Partner with the Chief of Staff on agendas, pre-meeting input, and post-meeting follow-up.
QA decks and documents before they reach leadership.
Help refresh and organize the commercial team's Notion workspaces.

Requirements

What you’ll need

3+ years supporting a senior executive, ideally at a fast-paced or venture-backed company.
Experience supporting a sales or GTM leader is a strong plus.
Healthcare or enterprise SaaS exposure is a bonus.
You're reliable, detail-oriented, and fast.
Calendar management, travel logistics, and communications are second nature.
You don't just flag problems – you solve them.
You go one step beyond the ask.
You pick things up quickly, retain preferences, and don't need to be told the same thing twice.
You thrive in written communication, proactive pings, and minimal live syncs.
You handle pressure without drama.
Your day-to-day partner is the Chief of Staff, not the exec directly.
Familiarity with Notion, Slack, Google Workspace, and HubSpot is a plus.

Benefits

Comp & perks

Comprehensive medical, dental, and vision coverage for you and your dependents
401(k) with a company match of up to 3% of base salary
A remote-friendly culture (with a San Francisco HQ) and full equipment provisioning to ensure you can work effectively from wherever you’re based.
Parental leave to support your family needs
Annual company-wide off-sites, team off-sites and regular team lunches and all-hands gatherings, with travel, lodging and meals covered
Flexible time off with no annual cap, company-wide holidays and an annual holiday shutdown from December 24–January 1 designed to support real rest and long-term sustainability.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel logisticsinformation synthesismeeting operationsdocument quality assuranceevent logisticsproblem-solvingcommunication flow

Soft Skills

reliabilitydetail-orientedspeedproactive communicationability to handle pressurequick learnerorganizational skills