Amber Electric

Executive Assistant – Office Manager

Amber Electric

full-time

Posted on:

Location Type: Hybrid

Location: Melbourne • Australia

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Salary

💰 A$80,000 - A$95,000 per year

Job Level

Junior

About the role

  • Manage complex, fast-moving calendars for senior leaders — resolving conflicts, protecting focus time, and making sure they're always prepared for what's next
  • Own end-to-end travel coordination including flights, accommodation, ground transport, and itineraries for domestic and international trips
  • Draft and edit communications, briefing notes, and agendas on behalf of leaders — writing that's crisp, accurate, and in the right voice
  • Track actions and follow-ups across leadership meetings, chasing and closing loops so nothing falls through the cracks
  • Anticipate needs before they're articulated — understanding enough about the business and each leader's priorities to stay a step ahead
  • Own the Melbourne office day-to-day — supplies, equipment, facilities, and vendor relationships, making sure things work before anyone has to ask
  • Coordinate new starter onboarding logistics — desk setup, building access, equipment, and a warm welcome on day one
  • Liaise with building management and external service providers, handling issues promptly
  • Keep shared spaces functional, tidy, and reflective of the kind of workplace we want to be
  • Act as the first point of contact for employee or service provider questions
  • Design and lead some of the company social events for the Melbourne Office
  • Support board and committee meetings end-to-end — scheduling, board packs, logistics, minutes etc.
  • Maintain the governance calendar, tracking key dates such as board meetings, regulatory filings, and reporting deadlines
  • Manage board-related correspondence and act as a professional first point of contact for board members and external stakeholders

Requirements

  • 1–3 years of EA, coordination, or admin experience — you've had a taste of this world
  • Exceptional organisation and attention to detail — you notice what others miss
  • Strong written communication — you write clearly, concisely, and in the right tone for the audience
  • High emotional intelligence and discretion — you can read a room and you know when to keep things close
  • Adaptability — things change quickly here and you thrive in that environment rather than fighting it
  • Proactive by nature — you don't wait to be told; you identify the problem and solve it
  • Genuine curiosity about business and technology — you want to understand what we do, not just support it
Benefits
  • Enjoy a lively, collaborative workspace at our buzzing Melbourne CBD headquarters in the heart of the city
  • Flexible working hours with provision for regular work from home arrangements.
  • Equitable gender-neutral parental leave policies.
  • An external Employee Assistance Plan (EAP) for mental health support.
  • Competitive salary and share options in Amber.
  • Annual Learning & Development budget to support your personal growth.
  • Additional PTO between Xmas & New Year
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
organizationattention to detailwritten communicationemotional intelligencediscretionadaptabilityproactivitycuriosity