Conference Programs Specialist

Alzheimer's Association®

Specialist providing logistical and operational support for Alzheimer's Association's scientific conferences and meetings. Managing programming, communications, and on-site execution for AAIC and related events.

Posted 7/9/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $82,000 per yearWebsite

About the role

Key responsibilities & impact

Support the planning, infrastructure and execution of AAIC's main program and events.
Assist the AAIC Scientific Program Committee in project management.
Develop agenda documents and manage scheduling for key events.
Coordinate and operationalize ISTAART-led programming.
Manage abstract submission processes across AAIC and related scientific meetings.
Support communications and marketing for AAIC year-round.
Maintain documentation and report updates on submissions and reviews.

Requirements

What you’ll need

Bachelor's or Master's degree in a relevant field.
3 or more years of relevant professional experience in scientific meetings, conference management, or a related field.
Exceptional project management, time management and organizational skills.
Strong proficiency in Microsoft applications and Google Suite.
Experience using customer relationship management (CRM) systems and meeting submission technologies.
Ability to communicate effectively and provide exceptional customer service.
Valid passport for travel throughout the US and internationally.

Benefits

Comp & perks

Health insurance
401(k) matching
Paid time off
Flexible work hours
Tuition reimbursement
Life insurance
Long term care insurance
Paid Family Leave
12 annual holidays
Cultural & Heritage Day
Volunteer Day

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Project ManagementConference ManagementAgenda DevelopmentAbstract Submission ManagementTime ManagementOrganizational Skills

Soft Skills

Effective CommunicationExceptional Customer Service