Contract Administrator – Project Administrator

Alston Construction

Contract Administrator ensuring exceptional contract and project administration services for Alston Construction. Responsible for managing subcontractor processes and maintaining project files in Sunrise, Florida.

Posted 5/8/2026full-timeSunrise • Florida • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Prepare, compile required exhibits, and Docusign subcontracts and subcontractor change orders.
Ensure subcontractor information in SPERS is complete and required licensing has been approved prior to sending out subcontracts.
Evaluate and rate subcontractors’ insurance per the SPERS process and in coordination with Risk Management.
Process subcontracts, change orders and purchase orders.
Set up and maintain electronic project files.
Track outstanding contracts and change orders and notify appropriate individual(s) of delinquent documents and track documents through the office and back out to the subcontractor once fully executed.
Coordinate requests from owners for proof of liability insurance.
Monitor the insurance certificates in our insurance management program to ensure compliance status is achieved as quickly as possible.
Assist in compiling and distributing PCIs/OCOs for proper review and signatures.
Update and maintain contact list in our project management system, including the creation of the subcontractor contact list for each project. These lists will also be incorporated into the Operations and Maintenance (O&M) Manual at the close of the project.
Prepare O&M manuals.
Provide point-of-contact support for subcontractors.
Assist Superintendents with set up of jobsite trailer utilities.
Manage maintenance of database for project archives, including all field documents.
Other duties as assigned.

Requirements

What you’ll need

High School Diploma
minimum of 2 years of related administrative experience with a construction general contractor
specific experience with contracts and projects administration
An equivalent combination of education and experience will be considered.

Benefits

Comp & perks

medical
dental
vision
prescription safety glasses
short-term disability
long-term disability
life insurance/AD&D
HSA
health FSA
dependent daycare FSA
EAP
401(k)
Roth 401(k)
After-Tax Roth In-Plan Conversion
paid vacation and sick time
paid holidays
tuition reimbursement
Tickets at Work
paid Identity Theft Protection (family coverage) and more!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract administrationproject administrationdocument managementinsurance evaluationsubcontractor managementchange order processingpurchase order processingelectronic filingproject trackingO&M manual preparation

Soft Skills

organizational skillscommunication skillsattention to detailcoordination skillsproblem-solving skills

Certifications

High School Diploma