Project Coordinator

Alphanumeric Systems

Project Coordinator supporting project execution and stakeholder communication for a global Pharma organization. Focuses on coordination, attention to detail, and regulatory compliance.

Posted 5/16/2026full-timeRemote • 🇵🇹 PortugalJuniorWebsite

About the role

Key responsibilities & impact

Work closely with the Project Manager to develop detailed project plans, timelines, and deliverables.
Serve as a backup for compliance processes (e.g., Vetting & Debarment/TOV).
Maintain spreadsheets for recruitment, travel, fees, and payment reporting.
Track milestones and deliverables to ensure timely completion.
Use project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs) to monitor progress.
Prioritize tasks across multiple therapeutic areas.
Prepare and collect necessary documentation (COI, W-9, ACH forms, contracts).
Share regular project status updates and reports with stakeholders.
Keep organized, audit-ready documentation for all project activities.
Support quarterly and annual closeout processes.
Identify potential risks and collaborate on mitigation strategies.
Communicate scope changes and their impact to relevant parties.
Assist with payment processing and uploads as needed.
Provide general administrative support to project teams.

Requirements

What you’ll need

Experience with project management tools (Smartsheet, HubSpot, Microsoft Office, AI-based programs).
Pharma/Life Sciences experience is desirable but not mandatory.
Bachelor’s degree.
1-3 years of relevant work experience.
Basic familiarity with project management concepts (scope, risk, timelines, budgets).

Benefits

Comp & perks

Flexibility: Extended hours may be required during critical project phases or tight deadlines.
Standard Hours (Remote): Monday to Friday, 8:00 AM – 5:00 PM (US East Coast time) (includes a one-hour lunch break).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementcompliance processesdocumentation preparationrisk identificationpayment processingmilestone trackingreportingbudget managementtimeline managementadministrative support

Soft Skills

communicationorganizationcollaborationprioritizationattention to detailproblem-solvingstakeholder managementtime managementadaptabilityreporting

Certifications

Bachelor's degree