Virtual Assistant

AlphaHire

Virtual Assistant managing government contracting proposals for AlphaHire. Responsibilities include identifying opportunities, coordinating submission processes, and organizing proposal documentation.

Posted 7/2/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Monitor federal, state, county, and municipal procurement websites.
Identify government contracting opportunities that align with AlphaHire’s services.
Review solicitations and summarize key requirements.
Maintain an organized pipeline of active opportunities.
Download and organize solicitation documents.
Build compliance checklists and submission timelines.
Track amendments, Q&A deadlines, and proposal due dates.
Coordinate required documents and certifications.
Prepare proposal packages for submission.
Upload proposals through government procurement portals.
Maintain detailed submission records.
Monitor award notifications and procurement updates.
Update registrations and vendor profiles as directed.
Organize proposal templates and supporting documentation.
Assist with special projects as assigned.

Requirements

What you’ll need

2+ years of experience supporting government contracts, proposals, procurement, or project coordination.
Excellent written and spoken English.
Strong organizational and project management skills.
Experience working with multiple deadlines.
High attention to detail.
Proficient with Microsoft Office and Google Workspace.
Reliable high-speed internet connection and professional home office.

Benefits

Comp & perks

Must have availability to overlap with U.S. Eastern Time business hours for meetings and proposal deadlines.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Proposal PackagesCompliance ChecklistsSolicitation ReviewDocument OrganizationSubmission Records Maintenance

Soft Skills

Excellent Written CommunicationExcellent Spoken CommunicationStrong Organizational SkillsProject Management Skills