Executive Assistant – Project Management

AlphaGraphics

Executive Assistant providing project management support for AlphaGraphics in Hicksville, NY. Coordinating timelines, communication, and documentation for various projects with managerial updates.

Posted 4/24/2026full-timeHicksville • New York • 🇺🇸 United StatesMid-LevelSenior💰 $20 per hourWebsite

About the role

Key responsibilities & impact

Assist in coordinating project timelines and deliverables to ensure timely completion.
Manage communication between teams and stakeholders to facilitate collaboration.
Organize and maintain project documentation and reports for easy access.
Schedule and coordinate meetings, agendas, and follow-ups for project teams.
Monitor project progress and provide updates to management as needed.
Support budget tracking and resource allocation for various projects.
Conduct research and gather information to assist in project planning.
Provide administrative support to senior management as required.

Requirements

What you’ll need

Proven experience as an executive assistant or in a similar role
Strong organizational skills and attention to detail
Excellent communication and interpersonal abilities
Proficiency in project management software and Microsoft Office Suite
Ability to handle multiple tasks and prioritize effectively
Strong problem-solving skills and a proactive attitude
Experience in a fast-paced corporate environment is a plus
High school diploma required; associate or bachelor’s degree preferred

Benefits

Comp & perks

401(k) matching
Company parties
Employee discounts
Opportunity for advancement
Paid time off
Training & development

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementbudget trackingresource allocationadministrative supportresearchdocumentation management

Soft Skills

organizational skillsattention to detailcommunication abilitiesinterpersonal skillsproblem-solving skillsproactive attitudeability to prioritizemultitasking

Certifications

high school diplomaassociate degreebachelor's degree