Executive Administrative Assistant
alphaAI
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $80,000 - $100,000 per year
About the role
- Serve as the strategic and administrative partner, managing complex and dynamic calendars across internal and external stakeholders
- Proactively prioritize, coordinate, and protect the teams’ time, ensuring alignment with company priorities and key decision points
- Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
- Act as a gatekeeper and liaison - handling inbound requests with discretion, judgment, and professionalism
- Coordinate domestic and international travel, itineraries, and logistics
- Support preparation for board meetings, executive leadership meetings, and external presentations
- Manage sensitive and confidential information with the highest degree of integrity and trust
- Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of priorities
Requirements
- At least 5 years of Administrative Assistance experience in the Consulting industry (Tech, Insurance, or Financial Services), and at least 4 years of experience supporting C-suite executives in a fast-paced, high-growth environment
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Strong executive presence and comfort interacting with senior leaders, board members, and external partners
- Outstanding written and verbal communication skills
- Proactive, resourceful, and able to operate independently with sound judgment
- High level of discretion and professionalism when handling confidential information
- Advanced proficiency with Microsoft Office Suite, including Sharepoint, and comfort learning new tools quickly
- Prior experience supporting remote executives
Benefits
- Competitive salary with annual profit-sharing opportunity
- 401k matching
- 25 days of annual paid time off
- Supplemented medical, dental and vision coverage
- Company laptop, mobile phone reimbursement
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative assistancecalendar managementmeeting preparationagenda developmentnote-takingaction-item trackingtravel coordinationlogistics managementconfidential information managementsupporting C-suite executives
Soft Skills
organizational skillsexecutive presencecommunication skillsproactiveresourcefulindependent operationsound judgmentdiscretionprofessionalisminterpersonal skills