Administrative Assistant – Bids and Tenders

Almaviva Solutions

Administrative Assistant involved in data management and tender process analysis in São Paulo. Ensuring deadlines and quality in collaboration with the team.

Posted 7/31/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and detail-oriented capabilities while managing large volumes of information. Proficient in Excel and familiar with public procurement processes, ensuring quality deliverables and effective collaboration within a team.

Highest-signal resume keywords

Proficiency In ExcelPublic Procurement ExperienceData ManagementOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryData OrganizationData UpdatingInformation TrackingQuality Assurance

Soft Skills

Detail-OrientedProactiveTeam Collaboration

Industry Keywords

Tender ProcessesPublic ProcurementBusiness AdministrationLawAccounting

About the role

Key responsibilities & impact

Enter, organize, and update data in internal systems.
Support the sourcing, analysis, and tracking of tender notices on electronic platforms.
Ensure deadlines are met and deliverables meet quality standards.
Collaborate with the team to carry out departmental activities.
Manage large volumes of information, maintaining organized and accurate records.

Requirements

What you’ll need

Organized, detail-oriented, proactive, with good communication skills and the ability to work in a team.
Proficiency in Excel.
Experience with public procurement/tender processes is a plus.
Education: Bachelor's degree completed or in progress in Business Administration, Law, Accounting, or related fields.

Benefits

Comp & perks

Health insurance
Meal allowance
Transportation voucher (if the role is hybrid or onsite)
Childcare assistance
Life insurance
Profit-sharing (PLR)
Psychological support (Employee Assistance Program)
Employee referral program with rewards for successful hires
Partnerships with educational institutions for: English/Spanish, postgraduate studies, and technical courses
Partnerships with SESC and SENAC
Dental plan
Gympass
Veloe
Discounts on insurance products
Discount club and more