Event Operations Specialist

Alma

Event Operations Specialist managing logistics for high-quality events at Alma. Overseeing event planning, execution, and continuous improvement of processes across formats and geographies.

Posted 7/13/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the full operational lifecycle of events, including venue sourcing, vendor management, and budget tracking. Capable of creating standardized workflows and documentation to ensure consistent and high-quality event experiences.

Highest-signal resume keywords

Event ManagementBudget TrackingVendor Relationship ManagementOperational PlanningProcess Improvement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Venue SourcingCatering ManagementAV CoordinationEvent LogisticsOperational Playbook CreationTimeline ManagementBudget ProposalEvent DocumentationStaffing CoordinationEvent Experience Design

Soft Skills

Organizational SkillsProblem-SolvingClear CommunicationJudgmentProactive Stakeholder Engagement

Industry Keywords

Event Lifecycle ManagementHigh-Quality EventsEvent CadenceStakeholder NeedsEvent Formats

About the role

Key responsibilities & impact

Manage the full operational lifecycle of events: venue sourcing, catering, vendors, AV, run-of-show, merch, and day-of readiness
Act as the point person on-site, resolving issues quickly and keeping everything running smoothly
Ensure every event feels premium, thoughtful, and true to Alma's brand
Create and refine repeatable operational playbooks, checklists, and timelines for different event formats
Standardize workflows and documentation so events run consistently, whether it's a 20-person dinner or a 200-person conference
Track budgets, staffing needs, and vendor relationships tied to our events calendar
Partner with the Events & Partnerships Lead to translate strategy into an operational plan
Review event requests and stakeholder needs to make sure logistics match the intended experience
Keep timelines, action items, and follow-ups visible and on track across multiple events running in parallel
Deliver clear, regular updates on event readiness, risks, and support needed
Monitor what worked operationally at each event — what caused friction, what saved time — and feed it back into future planning
Track expenses against budget for each event, flag overages early, and propose budgets for upcoming events based on past spend and scope
Continuously improve processes as Alma's event cadence grows

Requirements

What you’ll need

You've run the operational side of high-quality events - whether professionally or as a student
You're highly organized and can manage multiple events and vendors in parallel without dropping details
You have strong judgment and stay calm when something on-site doesn't go to plan
You're comfortable owning logistics end-to-end, from planning through breakdown
You enjoy building systems and documentation, not just executing one-off events
You communicate clearly and proactively with stakeholders across teams
Most importantly, you LOVE creating memorable event experiences for the attendees

Benefits

Comp & perks

Competitive base salary based on experience
100% Health coverage + Vision + Dental
20 days PTO + 10 Federal Holidays
$250 per month in wellness allowance
A front-row seat to startup growth, with mentorship from legal, tech, and business leaders
Opportunities to shape internal systems, take on more strategic ownership as you grow, and build something new