allnex

Administrative Assistant

allnex

full-time

Posted on:

Location Type: Office

Location: Petaling Jaya • Malaysia

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About the role

  • Enter MOCs on behalf of technical and plant resources to free them to work on the functional work in their competency and objectives.
  • Follow MOCs for speed of execution, understanding of bottlenecks, gathering of information to speed execution of the process, reminding users to complete their requirements.
  • Support bottlenecked/backlogged resources in gathering information existing in our systems but not easily retrievable.
  • Support bottlenecked/backlogged resources in performing SAP transactions where technical competency and decision making is not required (i.e. vendor alias, ZQA table for QIR).
  • Generate reports from MOCQuest identifying constrained areas of the process or where bottlenecks in resourcing exist to help manage priorities and identify opportunities for further improvement/debottlenecking.
  • Report generation at site/functional/Regional LT level.
  • Ensure documentation from MOCs is archived / stored properly in the repository and MOCs search/sort details are properly updated before MOC closure.
  • Help to track organizational changes with consequential impact to the MOC process (changing roles and responsibilities, replacement of staffing, combining of roles, etc) as a communicator only, so the system is updated as soon as is possible.
  • Identify/track root causes for delays for further process improvement.

Requirements

  • Administrative background required, experience in industry is a plus.
  • Possesses excellent written and verbal communication skills, enabling effective interaction across manufacturing and service departments.
  • Demonstrates strong proficiency in English (spoken and written).
  • Skilled in Microsoft Excel and experienced in working with database systems to enhance personal productivity and effectiveness.
  • Bachelor's degree is preferred.
Benefits
  • We are proud to offer an international working experience with a tight-knit network of employees, making it easy to connect and learn from people all across our different functions.
  • On top of that we are a truly innovative company with a strong team spirit, openness to new ideas, and great opportunities to grow and develop your career.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
SAP transactionsreport generationMOC processdatabase systemsMicrosoft Excel
Soft skills
written communicationverbal communicationorganizational skillsproblem-solvinginterpersonal skills