allnex

Administrative Assistant

allnex

full-time

Posted on:

Location Type: Office

Location: Guadalajara • Mexico

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About the role

  • Ensure that all MOC related data and information is up to date and updated, as well as setting up MOCs on behalf of technical and plant resources to free them to work on the functional work in their competency and objectives.
  • Follow up with involved parties on current statuses of MOCs, gathering information to speed execution of the process, reminding users to complete their requirements.
  • Generate reports from the system, identifying constrained areas of the process or where bottlenecks in resourcing exist to help manage priorities and identify opportunities for further improvement/debottlenecking.
  • Ensure documentation from MOCs is archived / stored properly in the repository and MOCs search/sort details are properly updated before MOC closure.
  • Help to track organizational changes with consequential impact to the MOC process (changing roles and responsibilities, replacement of staffing, combining of roles, etc) as a communicator only, so the system is updated as soon as is possible.
  • Identify/track root causes for delays for further process improvement.

Requirements

  • Bachelor’s degree is preferred.
  • Administrative background required, experience in industry is a plus.
  • Possesses excellent written and verbal communication skills, enabling effective interaction across manufacturing and service departments.
  • Demonstrates strong proficiency in English (spoken and written).
  • Skilled in Microsoft Excel and experienced in working with database systems to enhance personal productivity and effectiveness.
Benefits
  • We are proud to offer an international working experience with a tight-knit network of employees, making it easy to connect and learn from people all across our different functions.
  • On top of that we are a truly innovative company with a strong team spirit, openness to new ideas, and great opportunities to grow and develop your career.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data managementreport generationprocess improvementroot cause analysisdocumentation management
Soft skills
communicationorganizational skillsinterpersonal skillsproblem-solving
Certifications
Bachelor’s degree