Allied Talent Partners

Events and Communications Coordinator

Allied Talent Partners

contract

Posted on:

Location Type: Remote

Location: South Africa

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About the role

  • Set up and manage event management platforms (RSVPs, guest lists, tracking)
  • Coordinate speaker logistics (bios, briefing notes, scheduling)
  • Liaise with embassies, venues, protocol offices, sponsors and partners, and AV and logistics providers.
  • Track sponsor visibility and deliverables
  • Provide virtual back-office support during live events
  • Backstop project managers during peak event periods
  • Audit existing event workflows and documentation
  • Develop structured A–Z event checklists
  • Develop reusable templates for invitations, speaker briefs, run-of-show documents, partner coordination materials, and post-event follow-up communications.
  • Build and maintain a forward-looking annual event tracker
  • Introduce AI-enabled workflows to improve efficiency and consistency
  • Support implementation of recurring member communications
  • Package communications around major global convenings
  • Execute communications strategy in coordination with senior advisor
  • Institutionalise event knowledge and Standard Operating Procedures (SOPs)
  • Improve predictability and consistency across events

Requirements

  • Experience in international event production, public affairs, or strategic communications
  • Experience supporting complex events with senior stakeholders
  • Experience in cross-cultural, multi-stakeholder environments
  • Exposure to sustainability, finance, diplomacy, or international governance preferred
  • Strong operational event management capability
  • Experience with event management / CRM platforms
  • Ability to design structured templates and repeatable systems
  • Excellent written and spoken English (French desirable but not mandatory)
  • Understanding of protocol-sensitive environments
  • Highly organised and detail-oriented
  • Structured and process-driven
  • Stakeholder-sensitive and diplomatically aware
  • Calm under pressure during event surges
  • Proactive with strong ownership mindset
  • Experience supporting CEO-level engagements preferred
  • Comfortable operating in lean teams with evolving priorities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event managementevent productionproject managementtemplate designworkflow auditingcommunications strategyAI-enabled workflowssustainabilityinternational governanceCRM platforms
Soft Skills
highly organiseddetail-orientedstructuredprocess-drivenstakeholder-sensitivediplomatically awarecalm under pressureproactivestrong ownership mindsetcross-cultural communication