Operations and Finance Coordinator

Alliance for Decision Education

Operations and Finance Coordinator role supporting administrative tasks in a nonprofit focused on Decision Education. Balancing office coordination with remote support to team members.

Posted 5/8/2026full-timeBala Cynwyd • Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $19 - $24 per hourWebsite

About the role

Key responsibilities & impact

Provide administrative and clerical support across all departments
Maintain, organize, and order general office supplies and equipment
Assist with general office-related work (furniture/layout changes, making maintenance and repair requests, maintaining conference room technology and appearance, etc.)
Provide technology support to employees (troubleshooting, equipment setup assistance)
Assist with planning and coordination of organizational events (internal and external)
Coordinate travel arrangements for staff
Enter invoices into QuickBooks and schedule payments through the online bill-pay system
Support employee onboarding and offboarding processes
Support recruitment and hiring efforts, including conducting phone screenings and scheduling interviews

Requirements

What you’ll need

3+ years of experience as an Administrative and/or Executive Assistant (or equivalent role)
Exceptional attention to detail and time-management skills
Demonstrated ability to organize, prioritize tasks, and meet deadlines
Excellent written and verbal communication skills
Technologically proficient; experience with Google Workspace and/or Salesforce (or a similar CRM)
Maintain strict confidentiality of financial and other sensitive information
Basic office technology experience, including working with multi-function printers
Ability to lift and/or move boxes weighing up to 20 pounds occasionally

Benefits

Comp & perks

Medical, dental, and vision insurance (100% employer paid)
Basic life insurance and AD&D (100% employer paid)
Long-term disability insurance (100% employer paid)
Employee Assistance Program
401(k) retirement plan with up to a 5% employer match (100% vested)
Flexible Spending Accounts (healthcare and dependent care)
Up to 20 days of Paid Time Off per calendar year (prorated the first year based on hire date)
Unlimited paid sick time
Hybrid work schedule
Paid lunch stipend while working on-site

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative supportclerical supportinvoice entryequipment setupscheduling interviewsphone screeningsevent planningtravel arrangementsconfidentiality maintenanceoffice technology

Soft Skills

attention to detailtime-managementorganizationprioritizationdeadline managementwritten communicationverbal communication