Operations and Finance Coordinator
Alliance for Decision Education
full-time
Posted on:
Location Type: Hybrid
Location: Bala Cynwyd • Pennsylvania • United States
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Salary
💰 $19 - $24 per hour
About the role
- Provide administrative and clerical support across all departments and specific projects
- Balance on-site office coordination with providing remote support to distributed team members
- Report to the Accounting Senior Manager within the Operations Department
- Maintain, organize, and order general office supplies and equipment
- Assist with general office-related work (furniture/layout changes, technology set-ups, etc.)
- Provide technology support to employees (troubleshooting, equipment setup assistance)
- Support employee onboarding and offboarding
- Copy, print, scan, and prepare documents; receive, sort, and distribute the mail
- Assist with planning and coordination of organizational events (internal and external)
- Assist with planning and coordination of conferences attended, sponsored, or presented at by staff or invited Alliance volunteers
- Communicate and collaborate with internal staff, external vendors, and stakeholders
- Coordinate travel arrangements for staff
- Take meeting notes to supplement AI notes as appropriate and follow up on action items until completed
- Enter invoices into QuickBooks and schedule payments through the online bill pay system
- Coordinate expense approval workflows/fulfillment and process reimbursement requests
- Code and upload receipts for organizational credit card transactions
- Maintain accurate financial records and support month-end processes
- Coordinate regular updating of various compliance and finance tracking schedules
- Enter data into Salesforce and Wrike, and generate reports as requested
- Review, proof, and format documents as requested
- Conduct research on various topics as requested
Requirements
- 3+ years of experience as an Administrative and/or Executive Assistant (or equivalent role)
- Exceptional attention to detail and time-management skills
- Demonstrated ability to organize, prioritize tasks, and meet deadlines
- Excellent written and verbal communication skills
- Technologically proficient; experience with Google Workspace and/or Salesforce (or a similar CRM)
- Maintains strict confidentiality of financial and other sensitive information
- Basic office technology experience, including working with multi-function printers
- Ability to lift and/or move boxes weighing up to 20 pounds occasionally
Benefits
- Medical, dental, and vision insurance (100% employer paid)
- Basic life insurance and AD&D (100% employer paid)
- Long-term disability insurance (100% employer paid)
- Employee Assistance Program
- 401(k) retirement plan with up to a 5% employer match (100% vested)
- Flexible Spending Accounts (healthcare and dependent care)
- Up to 20 days of Paid Time Off per calendar year (prorated the first year based on hire date)
- Unlimited paid sick time
- Hybrid work schedule
- Paid lunch stipend while working on-site
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportclerical supportdata entryinvoice processingfinancial record maintenanceevent planningdocument preparationresearchtechnology troubleshootingexpense approval workflows
Soft Skills
attention to detailtime managementorganizationprioritizationcommunicationcollaborationconfidentialityproblem-solvingadaptabilitynote-taking