Alliance for Clinical Trials in Oncology

Senior Grants Administrator

Alliance for Clinical Trials in Oncology

full-time

Posted on:

Location Type: Hybrid

Location: Boston • Massachusetts • United States

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Job Level

Senior

About the role

  • Manage the full financial lifecycle of complex sponsored projects, ensuring compliance with federal, state, and institutional regulations
  • Monitor expenditures, conduct reconciliation, forecast budgets, create and monitor reporting, and mentor junior staff
  • Serve as a liaison with funding agencies
  • Provide all phases of pre and post-award financial administrative support for sponsored awards in the assigned portfolio to all stakeholders and support personnel
  • Monitor award expenditures, re-budgeting, cost-sharing, supply and equipment justifications, etc. to ensure costs are allowable, allocable, and reasonable
  • Maintain and implement internal accounting controls to efficiently manage assigned awards
  • Collaborate with Alliance personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including principal investigators, department and division administrators, leaders, pre-award administrators, and other support personnel
  • Serve as liaison between the Alliance and external funding agencies in matters of financial reporting, budgeting, and accounting
  • Review award agreements and prepare the financial account set-up in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance, specific granting agencies’ requirements, and internal institutional policies and procedures
  • Analyze and evaluate award budgets for accurate expenditure categories, including fringe benefits and facilities and administrative costs
  • Prepare all required external reports according to agency guidelines on a timely and accurate basis
  • Oversee the closeout of assigned awards and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance
  • Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance
  • Work with the grants team to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements
  • Provides pre-award back up as necessary
  • Acts as Administrative Reviewer for pre-award tasks as necessary
  • Responsible for Subaward agreements, Consulting agreements and other service agreements
  • Acts as Site Payment Reviewer as necessary
  • Responsible for Prior Approval Submissions
  • Assist the Director in the training and onboarding of new departmental staff
  • In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Director to improve processes and procedures
  • Assigned duties as needed

Requirements

  • Bachelor's degree and/or relevant experience in grant administration, finance, accounting, or related fields
  • 5+ years in grant administration, program support, or related writing/fundraising, often including supervisory experience, handling complex federal grants, and strong financial/audit knowledge
  • Strong understanding of grant management cycles, funding compliance, federal/agency regulations (e.g., NIH, IRS), and nonprofit operations
  • Strong understanding of grants submission software, excellent financial analysis skills
  • Exceptional organization, time management, attention to detail, and ability to work under tight deadlines
  • Strong business writing and verbal communication
  • Strong analytical skills and ability to work independently and collaboratively
  • Proficiency with relevant software (e.g., MS Office, accounting software)
  • Must be authorized to work in the U.S.
  • **Preferred Skills:**
  • Degree in a health or science major preferred
  • Experience working in oncology research preferred
  • Technical/medical writing and/or editing experience (protocol, IND, ICF, grant proposals)
  • Certified Research Administrator certificates
  • Experience working with international clinical research sites and regulatory requirements
Benefits
  • 8 weeks of paid time off (including PTO, sick, and holidays) during year one
  • Medical, Dental & Vision plans with a 100% employer-paid option for employees
  • Tuition reimbursement stipends
  • Continuing Education
  • 3% employer match for retirement investments
  • Annual Employee Performance Bonus Program
  • Annual Cost of Living Adjustment
  • 50% commuter reimbursement
  • Healthy Work/Life balance and flexibility
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
grant administrationfinancial analysisbudget forecastingreconciliationcost-sharingfinancial reportingaudit knowledgegrant management cyclescompliance with federal regulationstechnical writing
Soft Skills
organizationtime managementattention to detailcommunicationanalytical skillsindependent workcollaborative workmentoringsupervisory experienceprocess improvement
Certifications
Bachelor's degreeCertified Research Administrator