Team Executive

Allens

Team Executive providing high-quality business support to Partners and senior legal operatives at Allens. Collaborating with Practice Executives in a hybrid working environment in Melbourne.

Posted 6/29/2026full-timeMelbourne • 🇦🇺 AustraliaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Work closely with Practice Executives to gain a comprehensive understanding of their roles and establish a mentor/mentee relationship.
Assist Practice Executives with administrative duties associated with the financials of a matter including but not limited to, billing, e-billing, tracking of non-dispatched bills, missing timesheets, cost estimates, reporting, closure and archiving of matters.
Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
Provide support during Practice Executives annual and sick leave.
Support Practice Executives with organising firm events including, corporate tables, business and industry events, client events, and staff events.
Assist Practice Executives by managing administrative client requirements and duties throughout the life cycle of a matter, ensuring consistent client service delivery across matter teams.
Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures.

Requirements

What you’ll need

Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms).
A commitment to promoting operational excellence among Practice Support staff and leading by example.
Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
A desire to learn, grow, network and mentor others.
A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements.

Benefits

Comp & perks

Financial : market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
Health and wellbeing : fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
Flexibility : hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
Leave : ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
Recognition : team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

BillingE-BillingCost EstimatesDocument DraftingPractice Management Processes

Soft Skills

Attention to DetailProactivityInfluencing SkillsMentoringCollaboration