Senior Administrative Coordinator

Allen Institute

Senior Administrative Coordinator providing administrative and operational support to the CTO office at the Allen Institute. Responsible for scheduling, onboarding and managing events and meetings.

Posted 5/1/2026full-timeSeattle • Washington • 🇺🇸 United StatesSenior💰 $71,100 - $87,100 per yearWebsite

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Provide complex administrative support including but not limited to calendar management, events and meeting coordination and logistics planning, agenda and meeting minute management, action item and/or issue monitoring and tracking for team or project accountability
Schedule and manage internal and external meetings, as well as team events
Manage employee and external visitor onboarding processes and activities
Draft, edit and proofread documents for content, spelling, grammar, and typographical errors
Support preparation of reports and presentations as needed
Create and maintain spreadsheets, and administrative standard procedures for the team
Support travel, purchasing and expense reporting for the team
Provide ongoing operational and administrative support

Requirements

What you’ll need

High School Diploma or equivalent
Minimum 1 year of administrative support and/or project management experience at an intermediate level or higher
Advanced skills with MS Office applications/platforms, including SharePoint, Outlook, Word, Excel, PowerPoint, Teams and OneNote
2 - 4 years of relevant experience supporting teams and senior leaders (preferred)
Ability to create complex slide decks with embedded charts in PowerPoint (a plus)
Experience coordinating/managing multiple complex projects
Excellent interpersonal and time management skills
Experience with Oracle, Adobe Creative Suite, Submittable, Smartsheets, and Slack (a plus)

Benefits

Comp & perks

medical
dental
vision
basic life insurance
401k plan
Paid time off

ATS Keywords

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Hard Skills & Tools

administrative supportproject managementcalendar managementdocument editingreport preparationspreadsheet managementexpense reportingmeeting coordinationslide deck creationissue tracking

Soft Skills

interpersonal skillstime management

Certifications

High School Diploma