Allegion

Certified Payroll Specialist

Allegion

full-time

Posted on:

Location Type: Hybrid

Location: Remote • United States

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About the role

  • Actively support and ensure compliance of union reporting and timely payments and reporting to meet stringent deadlines and reporting requirements.
  • Actively support and ensure compliance of organizational policy, procedures, and objectives while ensuring legal compliance in the completion of all reporting requirements to include all federal state and local laws regarding Davis Bacon/Prevailing wage certified payroll requirements and reporting.
  • Review, tracking and submitting certified payroll, supporting documents, insurance documents, share with certified payroll team members the direction and project status for preparation and finalization of certified payroll reporting a supporting documentation.
  • SME to support certified payroll regarding business processes.
  • Reviews and verifies payroll records, benefit statements, employer training contributions, DAS forms, notice to employee deduction forms, fringe benefits statements, and other pertinent paperwork to determine compliance with applicable rules and regulations.
  • Monitor and manage email inbox through timely completion of gathering information, certified payroll reporting or documentation requests
  • Work closely with field team to create and maintain healthy relationships while establishing and reviewing the prevailing wage determinations and fringe metrics.
  • Provide high level of customer service and ensure positive customer interactions.
  • Prepare or assist in the preparation and distribution of various payroll reports to customers
  • Responsible for the process of any OCIP, CCIP, TCIP monthly reporting, adjustments, continuous maintenance, and audits required by client per executed contracts.
  • Reporting to agencies verification of contract values and hours worked, relative to the specifics of contract OCIP, CCIP, TCIP language.
  • Coordinate and partner with Branch locations to ensure the proper administration of certified payroll reporting requirements through maintenance of data collection.
  • Potential information to include employee timekeeping, service job information, job related details and other customer requested information.
  • Issue requests via phone and email for missing and revised documentation and corresponds with the applicable contractor's staff to ensure compliance.
  • Evaluate all internal processes related to state and federal public works projects to determine whether information accurately flows from project setup through business operations to allow the timely creation of employee paychecks and certified payroll reports and supporting documentation.
  • Compile payroll data for field employees and reconcile errors to maintain payroll records.
  • Identify and resolve internal discrepancies on certified payroll reports to prepare restitution file for processing.
  • Data entry into LCP Tracker, and other state or county compliance monitoring software to review and approve certified payroll and payroll documents.
  • Respond to periodic audits conducted on adherence to, and accuracy of, public works compliance processes in place.
  • Remedy gaps or inaccuracies in processes identified in audits.

Requirements

  • High school diploma required.
  • Experienced payroll professional with 2+ years of payroll administration
  • Must be able to follow direction and complete routine work independently
  • Workday and Kronos experience preferred
  • Experience with Microsoft Suite preferred.
  • Must have effective critical thinking skills.
  • Ability to collaborate, consult and partner with all levels and work well in a team environment
  • Excellent interpersonal communications (verbal and written)
  • Ability to multi-task, act with a sense of urgency and produce results.
Benefits
  • Health, dental and vision insurance coverage, helping you “be safe, be healthy”
  • Competitive Paid Time Off
  • A commitment to your future with a 401K plan, which currently offers a 6% company match and no vesting period
  • Health Savings Accounts – Tax-advantaged savings account used for healthcare expenses
  • Flexible Spending Accounts – Tax-advantaged spending accounts for healthcare and/or dependent daycare expenses
  • Disability Insurance –Short-Term and Long-Term coverage, paid for by Allegion, provides income replacement for illness or injury
  • Life Insurance – Term life coverage with the option to purchase supplemental coverage
  • Tuition Reimbursement
  • Voluntary Wellness Program – Simply complete wellness activities and earn rewards
  • Employee Discounts through Perks at Work
  • Community involvement and opportunities to give back so you can “serve others, not yourself”
  • Opportunities to leverage your unique strengths through CliftonStrengths assessment & coaching

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
payroll administrationcertified payroll reportingdata entrycompliance monitoringreconciliationaudit processesreport preparationdocument verificationprocess evaluationdiscrepancy resolution
Soft skills
critical thinkingcollaborationconsultationinterpersonal communicationindependencemulti-taskingurgencycustomer servicerelationship buildingteamwork