Senior Administrative Specialist

Allegheny County

Senior Administrative Specialist at DHS supporting employee onboarding and personnel management in a full-time role. Collaborating with the HR team and ensuring compliance with operational policies and regulations.

Posted 5/17/2026full-timePittsburgh • Pennsylvania • 🇺🇸 United StatesSenior💰 $51,971 - $57,168 per yearWebsite

About the role

Key responsibilities & impact

Work in collaboration with DHS Talent Acquisition team to assist with working directly with new hires and transfers to ensure they are sent e-mail notifications including but not limited to: new hire appointment letters/orientation packets and other required documents needed prior to approving start dates.
Complete additional onboarding and offboarding tasks various HR systems
Work directly with the HR team to assist and support needs for new hire orientation including creating binders, reserving conference rooms, and entering staff in the internal security system.
Assist with posting positions on our internal HR platform, BambooHR
Collaborate with hiring managers and staffing agencies on the development and execution of recruitment plans and selection processes.
Post requested positions to external job boards such as Indeed or LinkedIn.
Confirms data accuracy and audit and flag any discrepancies to the DHS Talent Acquisition team.
Manage the administrative functions of our CYF Clearance Report and Audit Process to ensure communication is sent as directed in advance of any expiring FBI, Child Abuse and Criminal Clearances.
Review, analyze, and develop necessary operational policies and procedures according to state, federal, and county mandates and regulations.

Requirements

What you’ll need

Bachelor’s degree preferred
3 or more years of experience in a senior level administrative role.
Experience in recruitment and talent acquisition practices, preferred.
Experience utilizing multiple technology platforms including but not limited to: HRIS Systems, MS Office Suite (Adobe, Excel, etc.), and social platforms (LinkedIn, Indeed, etc.).

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Allegheny County Website LinkedIn All Job Openings 5001 - 10000 employees Founded 1788 🏛️ Government 🤝 Non-profit Government
Non-profit
Public Services Allegheny County is a governmental entity located in Pennsylvania, responsible for providing various public services to its residents. The county manages essential functions including elections, public safety, health services, infrastructure maintenance, and community assistance programs. It also offers recreational opportunities through its extensive park system and organizes community events aimed at engaging and supporting local citizens. Senior Administrative Specialist 🔥 15 minutes ago 🏢🏡 Pittsburgh – Hybrid 💵 $52k - $57.2k / year ⏰ Full Time 🟠 Senior 📋 Administrative Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Work in collaboration with DHS Talent Acquisition team to assist with working directly with new hires and transfers to ensure they are sent e-mail notifications including but not limited to: new hire appointment letters/orientation packets and other required documents needed prior to approving start dates.
Complete additional onboarding and offboarding tasks various HR systems
Work directly with the HR team to assist and support needs for new hire orientation including creating binders, reserving conference rooms, and entering staff in the internal security system.
Assist with posting positions on our internal HR platform, BambooHR
Collaborate with hiring managers and staffing agencies on the development and execution of recruitment plans and selection processes.
Post requested positions to external job boards such as Indeed or LinkedIn.
Confirms data accuracy and audit and flag any discrepancies to the DHS Talent Acquisition team.
Manage the administrative functions of our CYF Clearance Report and Audit Process to ensure communication is sent as directed in advance of any expiring FBI, Child Abuse and Criminal Clearances.
Review, analyze, and develop necessary operational policies and procedures according to state, federal, and county mandates and regulations. 🎯 Requirements
Bachelor’s degree preferred
3 or more years of experience in a senior level administrative role.
Experience in recruitment and talent acquisition practices, preferred.
Experience utilizing multiple technology platforms including but not limited to: HRIS Systems, MS Office Suite (Adobe, Excel, etc.), and social platforms (LinkedIn, Indeed, etc.). Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Administrative Assistant 🕒 April 1 University of Pittsburgh Department of Communication 11 - 50 📚 Education 🌍 Social Impact 📱 Media Website LinkedIn All Job Openings Administrative Assistant providing remote or hybrid support for the Office of Sponsored Programs at the University of Pittsburgh. Managing calendars, general administrative support, and being the primary contact for communication. 🏢🏡 Pittsburgh – Hybrid 💵 $35k - $45k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 📋 Administrative Assistant View More Administrative Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

recruitmenttalent acquisitiononboardingoffboardingdata accuracyoperational policiesprocedures development

Soft Skills

collaborationcommunicationorganizational skillsattention to detail

Certifications

Bachelor's degree