Administrative Assistant

All Native Group, The Federal Services Division of Ho-Chunk Inc.

Administrative Assistant providing comprehensive records and operational support to the DCSA. Handling onboarding, correspondence, and office management functions.

Posted 6/4/2026full-timeFremont • California • 🇺🇸 United StatesJuniorMid-Level💰 $41,800 - $48,000 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA).
Establish and maintain electronic and hard copy files.
Assist with onboarding and offboarding employees, processing credentials, and maintaining rosters.
Apply critical thinking and research to implement and communicate office policies, procedures, and requirements.
Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence
Prepare and process reports using automated systems.
Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations.
Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines.
Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations.
Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed.
Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices.
Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI).

Requirements

What you’ll need

At least two (2) years of relevant administrative or office support experience.
Strong oral and written communication skills.
Proficiency in English, with ability to draft and edit professional correspondence.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
Visio is a plus.
High school diploma or equivalent.

Benefits

Comp & perks

comprehensive benefits
health insurance
paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

records managementcritical thinkingreport preparationcalendar managementtravel coordinationdraftingproofreadingtask managementinventory trackingprocessing credentials

Soft Skills

oral communicationwritten communicationorganizational skillsattention to detailinterpersonal skillstime managementproblem-solvingcollaborationadaptabilitycustomer service

Certifications

high school diploma