Junior Business Operations Analyst

All Native Group, The Federal Services Division of Ho-Chunk Inc.

Jr Business Operations Analyst supporting DCSA leadership with administrative and operational tasks. Requires attention to detail, initiative, and managing priorities effectively in a fast-paced environment.

Posted 4/17/2026full-timePasadena • California • 🇺🇸 United StatesJunior💰 $41,800 - $48,000 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA)
Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2
Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs
Apply critical thinking and research to implement and communicate office policies, procedures, and requirements
Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers
Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements
Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems
Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines
Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations
Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed
Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices
Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures
Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments

Requirements

What you’ll need

At least two (2) years of relevant administrative or office support experience
Strong oral and written communication skills
Proficiency in English, with ability to draft and edit professional correspondence
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
Visio is a plus

Benefits

Comp & perks

Comprehensive benefits that allow you to balance work and life

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

records managementcritical thinkingdata entryreport preparationcalendar managementtravel coordinationdraftingproofreadingtask managementcompliance requirements

Soft Skills

oral communicationwritten communicationorganizational skillsinterpersonal skillsattention to detailtime managementproblem-solvingcollaborationadaptabilitycustomer service