
Junior Business Operations Analyst
All Native Group, The Federal Services Division of Ho-Chunk Inc.
full-time
Posted on:
Location Type: Office
Location: Pasadena • California • United States
Visit company websiteExplore more
Salary
💰 $41,800 - $48,000 per year
Job Level
About the role
- Provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA)
- Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2
- Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs
- Apply critical thinking and research to implement and communicate office policies, procedures, and requirements
- Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers
- Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements
- Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems
- Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines
- Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations
- Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed
- Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices
- Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures
- Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments
Requirements
- At least two (2) years of relevant administrative or office support experience
- Strong oral and written communication skills
- Proficiency in English, with ability to draft and edit professional correspondence
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
- Visio is a plus
Benefits
- Comprehensive benefits that allow you to balance work and life
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
records managementcritical thinkingdata entryreport preparationcalendar managementtravel coordinationdraftingproofreadingtask managementcompliance requirements
Soft Skills
oral communicationwritten communicationorganizational skillsinterpersonal skillsattention to detailtime managementproblem-solvingcollaborationadaptabilitycustomer service