All Native Group, The Federal Services Division of Ho-Chunk Inc.

Junior Business Operations Analyst

All Native Group, The Federal Services Division of Ho-Chunk Inc.

full-time

Posted on:

Location Type: Office

Location: PasadenaCaliforniaUnited States

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Salary

💰 $41,800 - $48,000 per year

Job Level

About the role

  • Provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA)
  • Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2
  • Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs
  • Apply critical thinking and research to implement and communicate office policies, procedures, and requirements
  • Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers
  • Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements
  • Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems
  • Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines
  • Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations
  • Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed
  • Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices
  • Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures
  • Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments

Requirements

  • At least two (2) years of relevant administrative or office support experience
  • Strong oral and written communication skills
  • Proficiency in English, with ability to draft and edit professional correspondence
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
  • Visio is a plus
Benefits
  • Comprehensive benefits that allow you to balance work and life
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
records managementcritical thinkingdata entryreport preparationcalendar managementtravel coordinationdraftingproofreadingtask managementcompliance requirements
Soft Skills
oral communicationwritten communicationorganizational skillsinterpersonal skillsattention to detailtime managementproblem-solvingcollaborationadaptabilitycustomer service