Junior Administrative Support Specialist
All Native Group, The Federal Services Division of Ho-Chunk Inc.
full-time
Posted on:
Location Type: Office
Location: Fremont • California • United States
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Salary
💰 $41,800 - $52,000 per year
Job Level
About the role
- Establish and maintain electronic and hard copy files; prepare records for transfer or destruction
- Assist with onboarding and offboarding employees, processing credentials, maintaining rosters
- Apply critical thinking and research to implement and communicate office policies
- Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence
- Prepare and process reports using automated systems; respond to routine requests for information
- Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations
- Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines
- Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations
- Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed
- Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices
- Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI)
Requirements
- At least two (2) years of relevant administrative or office support experience
- Strong oral and written communication skills
- Proficiency in English, with ability to draft and edit professional correspondence
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Benefits
- Comprehensive benefits that allow you to balance work and life
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
report preparationcalendar managementtravel coordinationtask managementdocument draftingproofreadinginventory trackingdata entryautomated systems usageclassified information management
Soft Skills
critical thinkingcommunicationorganizational skillsattention to detailinterpersonal skillstime managementproblem-solvingcollaborationadaptabilitycustomer service