Junior Administrative Support Specialist

All Native Group, The Federal Services Division of Ho-Chunk Inc.

Jr Administrative Support Specialist at All Native Group providing administrative support to DCSA. Involving records management, onboarding, and communication with internal and external agencies.

Posted 4/13/2026full-timeFremont • California • 🇺🇸 United StatesJunior💰 $41,800 - $52,000 per yearWebsite

About the role

Key responsibilities & impact

Establish and maintain electronic and hard copy files; prepare records for transfer or destruction
Assist with onboarding and offboarding employees, processing credentials, maintaining rosters
Apply critical thinking and research to implement and communicate office policies
Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence
Prepare and process reports using automated systems; respond to routine requests for information
Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations
Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines
Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations
Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed
Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices
Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI)

Requirements

What you’ll need

At least two (2) years of relevant administrative or office support experience
Strong oral and written communication skills
Proficiency in English, with ability to draft and edit professional correspondence
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Benefits

Comp & perks

Comprehensive benefits that allow you to balance work and life

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

report preparationcalendar managementtravel coordinationtask managementdocument draftingproofreadinginventory trackingdata entryautomated systems usageclassified information management

Soft Skills

critical thinkingcommunicationorganizational skillsattention to detailinterpersonal skillstime managementproblem-solvingcollaborationadaptabilitycustomer service