Administrative Assistant

Align Technology

Administrative Assistant supporting A-LIGN’s Chief of Staff in cybersecurity compliance services. Coordinating communications, meetings, travel, calendars, expenses, and strategic projects in a hybrid Tampa office.

Posted 8/4/2026full-timeTampa • Florida • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills while managing multiple priorities and supporting senior leadership. Proficient in Microsoft Office Suite and collaboration tools, with a focus on maintaining confidentiality and professionalism in all communications.

Highest-signal resume keywords

Bachelor’s Degree In Administration1–3 Years Of Administrative Support ExperienceProficiency In Microsoft Office SuiteCalendar Management SkillsExcellent Written And Verbal Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document FormattingExpense Report PreparationTravel Arrangement ManagementMeeting CoordinationDeadline Tracking

Soft Skills

Exceptional Organizational SkillsStrong Time-Management SkillsProblem-Solving MindsetHigh DiscretionInterpersonal Skills

Tools & Technologies

Calendar Management ToolsMicrosoft TeamsSharePoint

Industry Keywords

Confidential Information HandlingExecutive SupportOperations Support

About the role

Key responsibilities & impact

Draft, proofread, and format emails, memos, letters, and internal communications with oversight from the Chief of Staff
Screen and triage incoming calls, emails, and requests, routing them appropriately
Serve as a point of contact between the Chief of Staff's office and other departments, external partners, and executive leadership
Coordinate logistics for internal and external meetings, including agendas, attendees, room reservations, meals, and audiovisual needs
Maintain organized document records and track deadlines and deliverables for key strategic projects
Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
Prepare, submit, and track expense reports in compliance with company policies
Handle sensitive and confidential information with discretion, integrity, and sound judgment
Support calendar management for senior leadership, prioritizing business-critical meetings and resolving scheduling conflicts
Provide backup support to the administrative team during absences, high-volume periods, or scheduling conflicts
Assist with special projects and cross-functional initiatives led by the Chief of Staff's office and administrative team

Requirements

What you’ll need

Bachelor’s degree in Administration or related field
1–3 years of experience in administrative, executive, or operations support
Proficiency in Microsoft Office Suite, calendar management tools, and collaboration platforms such as Teams and SharePoint
Ability to manage shifting priorities with professionalism and urgency
Exceptional organizational skills and attention to detail
Strong time-management and multitasking skills under pressure
Problem-solving mindset and proactive attitude
High discretion and professionalism when handling confidential information
Ability to work independently, take initiative, and follow through with minimal oversight
Comfort operating in an in-office and hybrid environment
Excellent written and verbal communication skills
Strong interpersonal skills and ability to influence without authority
Inquisitive mindset and desire to understand business activities

Benefits

Comp & perks

Healthcare, Dental, and Vision Benefits
Employer Paid Life Insurance and Disability Insurance
EAP - Employee Assistance Program
Pet Insurance
401(k) Plan with Employer Matching
Competitive Bonus Structure
Home Office Reimbursement
Certification Reimbursement
Personalized Career Coaching
Generous Paid Time Off
Paid Office Closure December 25-January 1
Vacation Bonus
Summer Hours