Project Administrator

AlfaTech

Project Administrator supporting construction project management and document control at AlfaTech, a consulting engineering firm. Coordinating RFIs, submittals, meetings, records, and quality control for multidisciplinary projects.

Posted 8/14/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $35 - $40 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong project management and organizational skills, with proficiency in construction administration and documentation processes. Capable of maintaining effective communication and relationships with clients and stakeholders while ensuring timely project deliverables.

Highest-signal resume keywords

Project CoordinationConstruction AdministrationProficiency In NewformaMS Office Suite ProficiencyExcellent Proofreading Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementConstruction AdministrationSpreadsheet Software ProficiencyDatabase Software ProficiencyDocument ControlRFI ProcessingReport GenerationQuality Control MonitoringTime ManagementChange Management

Soft Skills

Excellent Communication SkillsHighly OrganizedAbility To Meet DeadlinesAbility To Work IndependentlyTeam Collaboration

Tools & Technologies

NewformaMS WordMS ExcelMS Office SuiteBluebeamProcoreACCPlanGrid

Certifications & Qualifications

Associate Degree In Business AdministrationAssociate Degree In ConstructionAssociate Degree In Project Management

Industry Keywords

Construction AdministrationProject DocumentationClient Relationship ManagementProject Filing SystemsConstruction Coordination

About the role

Key responsibilities & impact

Provide project management, organizational, and administrative support to the Project Manager and Project Team
Build and maintain relationships with clients, contractors, external team members, and internal stakeholders
Produce project reports, logs, meeting materials, and other project documentation
Coordinate project meetings, deliverables, calendars, deadlines, and meeting minutes
Support project planning and monitoring tools
Provide backup to other Project Administrators and Document Controllers
Produce site Observation Reports and support Construction Administration meetings
Process RFIs and Submittals and maintain Construction Administration databases and logs
Coordinate multi-author RFI responses and documents for consistency, cohesion, and timeliness
Generate reports on Construction Administration document response times and lateness
Maintain project filing systems and current project records
Coordinate outgoing reviewed Submittal Packages and follow up on open RFIs, Submittals, and action items
Participate in Construction Administration meetings, OAEC meetings, CA Log review meetings, and design team meetings
Coordinate team site visits and assist with on-site Owner/GC Design Review meetings
Support Change Management and Document Control activities
Assist with Project Output, design milestone issuances, bulletins, and formal design package issuances
Prepare and format specifications, correspondence, memos, meeting minutes, and other project documentation
Develop Word, Excel, and PowerPoint templates with management
Perform proofreading and project quality control monitoring
Identify and hold unverified Project Output and review required actions with the Project Manager

Requirements

What you’ll need

3–5 years of construction administrative or clerical experience
Previous project coordination experience and familiarity with construction is a plus
Associate degree related to Business Administration, Construction, or Project Management required, or equivalent work experience
Ability to maintain confidentiality and exercise extreme discretion
Proficiency in spreadsheet and database software
Proficiency in Newforma
Basic proficiency in MS Word
Basic proficiency in MS Excel
Proficiency in MS Office Suite and Bluebeam
Procore, ACC, Bluebeam, and PlanGrid experience preferred
Excellent proofreading skills
Highly organized with good time management skills
Excellent communication skills
Ability to meet deadlines
Availability during regular business hours and, when necessary, beyond regular business hours
Ability to work independently and as an effective team member in a fast-paced environment

Benefits

Comp & perks

Hybrid work arrangement
Salary of $35–$40 per hour
Opportunity to work on innovative, sustainable engineering projects
Collaborative and inclusive workplace culture
Opportunities to explore responsibilities beyond the stated role