Order Entry Specialist

Alfa Laval

Order Entry Specialist processing service and parts orders for Alfa Laval. Responsible for order accuracy, documentation integrity, and operational clarity in a hybrid work environment.

Posted 7/3/2026full-timeHouston • Iowa, Pennsylvania, Texas, Virginia • 🇺🇸 United StatesJuniorMid-Level💰 $27 - $30 per hourWebsite

Tech Stack

Tools & technologies

ERPServiceNow

About the role

Key responsibilities & impact

Create and process orders in OneCRM, One4AL, OneService, ServiceNow, and other systems until D365 migration.
Cross-verify order structure against PO and approved quote for 100% consistency before entry.
Validate documentation, scope codes, approvals, labor/service estimates, and parts availability prior to entry.
Ensure order structure aligns with billing, shipping, service, and contract requirements.
Confirm correct shipping instructions, logistics costs, and warehouse codes for AMDC/DC orders.
Validate ATS-recommended parts or replacements for compliance and traceability.
Maintain order data integrity and documentation backlog accuracy.
Identify recurring upstream data issues and escalate to manager.

Requirements

What you’ll need

Associates degree in Business Administration or related discipline.
2+ years in order processing, operations administration, or ERP data management.
Experience in administrative support, operations coordination, customer service, or data management.
Comfort working with ERP or business information systems.
Strong organizational skills and accuracy with documentation.
Detail Orientation and Problem-Solving.
Skilled in validating data across systems and ensuring compliance with documentation standards.
Familiarity with order fulfillment workflows and cross-department collaboration.
Strong organizational skills and attention to detail; thrive in structured processes.
Experience supporting audits, order reviews, or readiness checks preferred.

Benefits

Comp & perks

healthcare
dental and vision plans
robust wellness program
generous 401(k)
paid holidays
paid time off benefits

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Order ProcessingData ManagementDocumentation ValidationOrder Fulfillment WorkflowsCompliance Standards

Soft Skills

Strong Organizational SkillsAttention to DetailCross-Department Collaboration

Certifications

Associates Degree in Business Administration