Order Entry Specialist

Alfa Laval

Order Entry Specialist responsible for accurately creating and documenting service and parts orders. Collaborating with systems such as OneCRM and ServiceNow in a hybrid role across various US cities.

Posted 7/2/2026full-timeGreenwood • Iowa, Texas, Virginia • 🇺🇸 United StatesJuniorMid-Level💰 $27 - $30 per hourWebsite

Tech Stack

Tools & technologies

ERPServiceNow

About the role

Key responsibilities & impact

create and process orders in OneCRM, One4AL, OneService, ServiceNow, and other systems until D365 migration
cross-verify order structure against PO and approved quote for 100% consistency before entry
validate documentation, scope codes, approvals, labor/service estimates, and parts availability prior to entry
ensure order structure aligns with billing, shipping, service, and contract requirements
confirm correct shipping instructions, logistics costs, and warehouse codes for AMDC/DC orders
validate ATS-recommended parts or replacements for compliance and traceability
maintain order data integrity and documentation backlog accuracy
identify recurring upstream data issues and escalate to manager

Requirements

What you’ll need

associate’s degree in business administration or related discipline, with relevant experience
2–4 years in order processing, operations administration, or ERP data management
experience in administrative support, operations coordination, customer service, or data management
comfort working with ERP or business information systems
strong organizational skills and accuracy with documentation
detail orientation and problem-solving
skilled in validating data across systems and ensuring compliance with documentation standards
familiarity with order fulfillment workflows and cross-department collaboration
experience supporting audits, order reviews, or readiness checks preferred

Benefits

Comp & perks

healthcare, dental and vision plans
robust wellness program
generous 401(k)
paid holidays
paid time off benefits

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Order ProcessingData ManagementDocumentation ValidationOrder Fulfillment WorkflowsCompliance Standards

Soft Skills

Organizational SkillsDetail Orientation

Certifications

Associate's Degree in Business Administration