Prepare monthly invoicing for Solutions customers. Assist with the preparation and distribution of AIA formatted invoices.
Effectively communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders / other modifications, approvals, and any additional services related to billings.
Work with Operations and Accounts Receivable to facilitate client collections and cash application.
Create and process subcontract agreements after receiving the developed subcontract scope of work from the project manager.
Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Manager, and assist accounting team with processing for payment.
Enter Prevailing Wage amounts in applicable ERP System and send reports received from payroll department.
General administrative and office support for Division staff.
Support a performance-based culture, both team and individual, to assure continuous improvement and alignment with enterprise vision, mission, and objectives.
Ensure that all quality and safety standards, specifications and policies are met, drive continuous equipment improvements, and collaborate with the team to drive efficiencies.
Support a culture based on open/honest dialogue and involvement with all team members that demonstrates the value of their input and engagement in improving performance.
Support a culture of high performance and accountability in employee and product safety as well as other aspects of the business.

Requirements

Associates degree, including college courses in accounting or business preferred
Intermediate to advanced computer literacy, including experience with ERP / IT systems
Displays strong written and verbal communication skills, as well as strong organizational skills
Ability to work independently, take initiative, manage priorities, and see projects through to completion
Working knowledge of basic accounting functions (AP, Percentage of Completion method) and ability to coordinate with multiple internal departments (Operations and Accounting)
Knowledge of Microsoft AX or project percentage billing (AIA) required
3-5 Years relevant work experience with provides the requisite knowledge, skills and abilities for the job.
Prior experience supporting construction, strong business acumen, including strong problem-solving skills, critical thinking, and self-initiative.
Commitment to “open door” and comfort with contact of all field employees.
Experience working in an entrepreneurial environment requiring strong multi-tasking abilities.
Key leadership competencies in addition to high ethical standards, strong values, integrity, drive to deliver results, pride in personal and team performance, decision quality, building effective teams, and action orientation are fundamental imperatives.

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Basic Life Insurance
Voluntary Life Insurance
Short Term & Long Term Disability
Paid Vacation
Paid Sick Time
Paid Holidays
401K with Company match

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

AIA formatted invoicesbasic accounting functionsAccounts PayablePercentage of Completion methodERP systemsMicrosoft AXsubcontract agreementsclient collectionscash applicationPrevailing Wage

Soft Skills

strong written communicationstrong verbal communicationstrong organizational skillsindependent workinitiativeproject managementproblem-solvingcritical thinkingmulti-taskingteam performance

Certifications

Associates degree in accounting or business