Alberta Machine Intelligence Institute (Amii)

Administrative Coordinator

Alberta Machine Intelligence Institute (Amii)

full-time

Posted on:

Location Type: Hybrid

Location: Edmonton • Canada

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Job Level

Junior

About the role

  • Provide administrative and workflow support that keeps the Revenue Team moving efficiently, including meeting coordination, action item tracking, and cross team communication.
  • Support the planning, tracking and reporting of events, campaigns, lead generation and nurture activities that contribute directly to Amii’s revenue partnership pipeline and awareness goals.
  • Maintain strong data hygiene across CRM and marketing platforms through project management, document management as well as overseeing general admin tasks including travel booking, expense tracking and reconciliation.
  • Schedule and coordinate meetings and logistics for grants and sponsorships and the Revenue teams (Investments & Partnerships, Marketing & Communications)
  • Liaise across internal stakeholders (sales, marketing, finance, operations) and external vendors/suppliers
  • Attend meetings as needed to record action items, assign owners and due dates, and log items in the project management system
  • Follow up on outstanding tasks and ensure project boards remain up to date
  • Provide general administrative support including calendar management, travel bookings, purchase orders, and vendor invoice processing
  • Process and reconcile expenses for the CRO as well as the Revenue team members as needed.
  • Assist with planning and execution of events tied to lead generation (trade shows, webinars, partner events)
  • Coordinate vendors, registrations, travel, catering, shipping, collateral, booth materials, and onsite logistics
  • Assist in preparing summary reports and dashboards using Excel or Google Sheets.

Requirements

  • Certificate/Diploma in Administration, Business or related field
  • 1–3 years of experience in administration, operations, or event support
  • Familiarity with CRM or marketing automation platforms (HubSpot, Salesforce)
  • Experience with project management tools (Jira, Monday.com or Trello)
  • Experience working in a fast paced or high growth environment (Nice to have)
Benefits
  • A professional yet casual work environment that encourages the growth and development of your skills
  • A flexible, hybrid work environment that balances in-office collaboration with remote flexibility.
  • Participate in professional development activities
  • Gain access to the Amii community and events
  • A chance to learn from amazing teammates who support one another to succeed.
  • Competitive compensation, including paid time off and flexible health benefits.
  • A modern office located in downtown Edmonton, Alberta.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data hygieneevent planningexpense trackingreportingcalendar managementproject managementaction item trackinglead generationdocument managementvendor coordination
Soft Skills
communicationorganizationalinterpersonaltime managementattention to detailproblem solvingcollaborationadaptabilityinitiativefollow-up
Certifications
Certificate in AdministrationDiploma in AdministrationDiploma in Business