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About the role
Key responsibilities & impact- Lead and support projects for the long‑term improvement of our work environment as we grow.
- Contribute to Alan's growth by building and running scalable processes and documentation, leveraging data, AI, and automation.
- Manage external providers and stakeholders: contracting, invoicing, performance monitoring, and managing tenders.
- Create and maintain secure, safe, and comfortable work environments for all Alaners, aligned with our Healthy Business positioning.
- Interact daily with cross-functional teams:
- People — culture, onboarding and offboarding, perks, analytics, employment law.
- IT — facilities, network, room equipment, process automation, analytics.
- Security — office and workplace safety policies, crisis response.
- Finance — budget monitoring, taxes, invoicing, cost optimization.
- Legal — compliance, agreements.
- Contribute to the on-call rotation (day-to-day Office Management tasks).
Requirements
What you’ll need- Office Manager with 2–4 years of experience, including procurement or vendor management responsibilities, ideally from a scale-up or fast-growing company.
- Facilities coordinator experience managing multiple vendors simultaneously and owning budget lines.
- Operational profile with concrete CSR (Corporate Social Responsibility) delivery experience.
Benefits
Comp & perks- All the tools you need: top-of-the-line equipment (MacBook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones).
- Flexible time off and working hours — organize your schedule as you prefer.
- Commuter benefits (country-specific).
- Personal growth through coaching: at Alan, coaching isn't just a perk—it's core to who we are. Every Alaner is paired with a dedicated coach from day one to help maximize impact, nurture engagement, and align with Alan's values.
- Learning & training opportunities: a highly flexible training policy, free books, and a budget to attend and speak at conferences when opportunities arise.
- Fair rewards: generous equity packages to complement your base salary.
- Comprehensive health insurance: 100% of the contribution covered by Alan for you and your family.
- Parental leave: extended parental leave for all new parents.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
procurementvendor managementbudget monitoringperformance monitoringprocess automationcontractinginvoicingcomplianceCSR deliveryfacilities management
Soft Skills
leadershipcommunicationcollaborationorganizational skillsproblem-solvinginterpersonal skillsadaptabilityanalytical thinkingstakeholder managementcross-functional teamwork