Federal Invoicing & Timesheet Administrator
Akicita Federal
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $60,000 - $80,000 per year
Job Level
Mid-LevelSenior
About the role
- Prepare, submit, and track monthly invoices through IPP for federal contracts
- Ensure invoices align with contract terms, CLINs, labor categories, and approved rates
- Reconcile invoices with approved timesheets and contract funding
- Monitor invoice status, resolve rejections, and respond to government inquiries
- Maintain invoice documentation for audits and compliance reviews
- Review and approve employee timesheets for accuracy, completeness, and compliance
- Ensure hours billed align with contract labor categories and period of performance
- Coordinate corrections with employees, supervisors, and program managers as needed
- Enforce internal deadlines for timesheet submission and approval
- Ensure compliance with Service Contract Act (SCA), labor standards, and internal policies
- Support audits by maintaining organized records of invoices and timesheets
- Assist in implementing process improvements for billing and timekeeping accuracy
- Serve as a key liaison between Program Management, HR, and Accounting
- Provide regular reporting on invoicing status, outstanding payments, and variances
- Support contract closeout activities related to invoicing and labor reconciliation
Requirements
- 3+ years of experience in federal invoicing and timekeeping
- Direct experience submitting invoices through IPP
- Strong understanding of federal contract billing structures (labor-based contracts preferred)
- Experience reviewing and approving employee timesheets
- High attention to detail and strong organizational skills
- Proficiency with Microsoft Excel and accounting/timekeeping systems
- Ability to manage multiple contracts and deadlines simultaneously
- Experience supporting IDIQs, BPAs, or SCA-covered contracts (preferred)
- Familiarity with FAR/DFARS invoicing requirements (preferred)
- Experience working in healthcare, professional services, or staffing contracts (preferred)
- Prior experience supporting Indian Health Service (IHS) or other civilian agencies (preferred)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
federal invoicingtimekeepinginvoice reconciliationcontract billing structuresemployee timesheet approvalprocess improvementsFAR/DFARS invoicing requirementsbilling accuracy
Soft skills
attention to detailorganizational skillscommunicationcoordinationproblem-solving