Document Control Specialist, Administrative Assistant

Airgas

Document Control Specialist managing SAFECOR document processes and administrative support. Supporting leadership and safety initiatives within the oil and gas industry with a focus on compliance and efficiency.

Posted 6/5/2026full-timeHouston • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Supports the VP of SAFECOR and SAFECOR Directors.
Manages document control of the 1400+ Safecor issued documents.
Coordinates and supports the Safecor issued awards including Driver of the Year, 10/20/30 year safe driver and AERO Safety Awards.
Maintains Safecor website, Safecor distribution and communication lists and coordinates printing with vendors.
Administratively supports the VP of SAFECOR and SAFECOR Directors.
Manages the document control process including uploading SAFECOR documents in Intelex and ensuring documents are being reviewed periodically as well as released in a coordinated manner.
Coordinates and supports the Airgas safety incentive programs including the: Driver of the Year, Safety Professional of the Year, 10/20/30 Year Safe Driver, 1 Year Safe Driver and sites with milestones, and the AERO Safety Recognition awards.
Maintains the SAFECOR Website.
Manages and maintains SAFECOR distribution and/or communication lists.
Maintains SAFECOR calendar and helps to manage cadence of SAFECOR meetings.
Plan/Organize/Coordinate the Airgas Conference including venue, resources, and logistics as well the SAFECOR all-group meetings.
Coordinates printing vendors with all SAFECOR manual related items such as 12 Life Saving Rules, Corporate Safety Policy and Corporate Road Safety Policy, and HWP/SWP permits.
Produces training certificates for attendees of training conducted by SAFECOR Field Representatives.
Process SAFECOR invoices and submits to A/P for payment.
Ensures budgetary controls and expenses are being met.
Process and distribute incoming mail at office.
Perform other duties as directed by the VP of SAFECOR.
Light travel requirements.

Requirements

What you’ll need

High School Diploma or GED Required.
At least 5+ years experience Prior administrative support.
In lieu of experience, may consider additional education beyond the minimum required as a trade-off.
Intermediate knowledge of Google applications, including Google Docs, Drive, Sheets and Slides.
Experience preferably in the HSE, oil or gas industry and/or supporting shared services.
Prior experience using SAP and/or other purchase order databases is a plus.

Benefits

Comp & perks

Comprehensive Family Benefits: Airgas offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance.
Support for Parents: We offer up to 14-week paid child birth benefits to support growing families.
Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time.
Early Access: Your benefits start after just 30 days of employment.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document controlbudgetary controlsinvoice processingtraining certificate productionevent planninglogistics coordinationsafety incentive program coordination

Soft Skills

administrative supportorganizational skillscommunication skillscoordination skillstime management

Certifications

High School DiplomaGED