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About the role
Key responsibilities & impact- Process and monitor incoming invoice flows from suppliers via the different invoicing channels
- Ensure payment of invoices in due time that respect full conformance with internal and external requirements
- Internal customer and external supplier query/claim resolution on a timely basis, including supporting to litigation topics
- Investigate and resolve payment issues
- Perform Vendor Statement Reconciliations (VSRs) to ensure matching of liabilities between Airbus and suppliers
- Manage limited Non-Purchase Orders (PO) exceptions in line with the Airbus Payments directive
- Build and sustain a robust relationship with internal customers
- Work in close collaboration with internal customers to identify and implement solutions for problems encountered on a daily basis
- Promote adherence to business rules in accordance with the standard Airbus processes and policies
- Act as « guardian of the temple » with regards to compliance, Procure to Pay (P2P) standard process and business rules
- Support continuous improvement opportunities and solution implementation, working with colleagues, internal customers, suppliers, to solve issues and roll-out improvements
- Actively participate in trans-functional / trans-national projects and tools supporting the P2P process
- Receive invoices, verify accuracy to items ordered, received, and pricing when necessary and receive approval from appropriate Department Head
- Investigate and resolve exception invoices associated with processing of invoices and purchase orders
- Prepare invoices for payment
- Review risk expense reports to ensure employee compliance to corporate travel policy and collaborate with employees to correct expense report issues
- Provide support, investigate, and resolve travel and corporate card inquiries concerning account status
- Act as the subject matter expert for corporate travel online tool and provide administration support on managing user profiles/account details.
- Provide monthly travel reports to track cost and compliance
- Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
- Act as a department liaison between departments and vendors
- Maintain vendor statements with selected vendors
- Comply with safety policies and procedures
- Comply with Finance, AP, Purchasing, and Supply Chain policies and procedures
- Performs variety of tasks and projects as necessary from the Leadership team
Requirements
What you’ll need- Junior accountant (recent graduates) or with experience in Accounting administrative tasks
- Fluent in German and English
- Ability to handle high-volume of data entry, to work with appropriate parties to resolve issues on invoices, and to implement and document process improvements
- Ability to process a minimum of 80 invoices daily with 98% accuracy
- Familiar with standard accounting concepts, practices, and procedures
- Attention to detail and accuracy
- Organizational and time management skills
- Professionalism
- Service-oriented approach
- Ability to prioritize issues, to efficiently troubleshoot problems
- Effective Communication skills, both oral and written
- Ability to work with all organizational levels
- Proven ability to work in a team and independently
- Rigorous and analytical with ability to follow and apply strict processes and internal controls
- Systems and tools – working knowledge of SAP desirable with a strong desire to develop further
Benefits
Comp & perks- Diverse career opportunities within Airbus European core countries or in other regions around the world.
- A hybrid working model, allowing you to combine onsite and offsite work.
- A modern office at Parque das Nações, well connected to public transportation.
- A motivated and fun crew to grow and build and shape the GBS together.
- An intense and exciting onboarding experience.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accountingdata entryinvoice processingvendor statement reconciliationcomplianceProcure to Pay (P2P)expense report reviewprocess improvementfinancial reportinganalytical skills
Soft Skills
attention to detailorganizational skillstime managementprofessionalismservice-orientedproblem-solvingeffective communicationteamworkindependencerigor